Vacancy for Personal Assistant at British High Commission (BHC)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.Job Title: Personal Assistant to the Deputy High Commissioner and IT Support Officer (ITSO)Job Category: Foreign and Commonwealth Office (Policy & Political roles)Job Subcategory: PoliticalGrade: A2 (L)Location: AbujaStarting monthly salary: NGN 360,778Start Date: 1 December 2016Job Description (Roles and Responsibilities)  Main purpose of job:This is an interesting and varied job working in the Executive Office in the heart of the British High Commission. The main focus is on providing an excellent level of administrative support to the Deputy High Commissioner and the wider Political section of the High Commission, collaboration with the High Commissioner’s PA over the collective output of the HC and DHC, ensuring the smooth running of the diplomatic bag service, and IT support on the Commission’s Official-Sensitive tier. The job also includes management of two members of staff.Roles and responsibilities / what will the jobholder be expected to achieve:PA to Deputy High Commissioner:Managing the Deputy High Commissioner’s diary and daily itineraryManaging DHC’s inbox, sending messages and emails on behalf of the Deputy High CommissionerReceiving, dealing with and prioritising meeting requests from both internal and external stakeholdersReceiving official correspondence and drafting repliesRecording meetings and drafting minutesPreparing briefing notes and packs for meetingsPlanning and organising receptions and dinners hosted by the Deputy High Commissioner Wider Executive Office Tasks:Collaborating with the High Commissioner’s EA to manage the combined activity and output of the HC and DHC, including diary coordination, internal communications and liaising with Residence ManagerSupport EA/HC during busy periodsCovering for EA during leave absenceDiplomatic bags and customs clearance:   Sending and receiving UK and Lagos diplomatic bagsSorting and distributing UK diplomatic bagsArranging all pre clearance paperwork for diplomatic bags Restricted ITSO: Provide technical IT support to staff on the restricted and confidential tier (IT training provided)Political Section/General support: Providing general support to the political team as well as other teams in ChanceryDrafting official Notes Verbales to Government institutionAssist with setting up calls, meetings and  events when requiredManage Chancery reception area and two receptionistsEnsuring smooth running of Chancery transport pool and booking systems with the ReceptionistsResources managed (staff and expenditure):Manage 2 x part-time A1(L) Chancery Receptionists.Oversee the DHC’s entertainment and travel budgets.

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