Vacancy at Save the Children: Humanitarian Awards Manager

Save the Children is the leading independent organization for children in need, with programs in over 120 countries, including the United States. We aim to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives by improving their health, education and economic opportunities. In times of acute crisis, we mobilize rapid assistance to help children recover from the effects of war, conflict and natural disasters. Each year, we and our partners reach millions of children in communities around the world. Join our dedicated and diverse staff in their work to improve the well-being of children everywhere.Job Title: Humanitarian Awards ManagerJob DescriptionThe Humanitarian Awards Manager will provide the primary awards management inputs in the Save the Children emergency response programme working closely with the humanitarian team in North East Nigeria.The role has three main aspects to it: setting up and leading the emergency awards management teams; provide the Response Team Leadership with funding landscape oversight; and contribute and lead on Awards Management in emergencies best practise and ensure capacity building of awards and non-awards staff in their professional development.The individual will be responsible for working within an existing CO structure/ response team and all other teams in the Country Office/Response Team to develop the capacity of all staff and provide on-the-job support to develop an awards management process in emergency that supports Save the Children quality standards.Key Areas of AccountabilityDeveloping self and others; Networking:Building a high performing emergency award management team to support good practice and high quality delivery across the responseLead/Support Award Management related capacity building both within the AM team and for other relevant staff members including budget holders working on the responseDevelop strong relationships with the region, centre, members and other Award Directors in the region; escalate issues through the correct channels when requiredAnticipate Award Management staffing surge capacity requirement at first onset, reporting periods and roll down and ensure that adequate staffing level is maintain throughout and that hand-over are planned and documented.Communicating with impact:Provide strategic support to the Response Team Leader on all aspects of award management including pipeline management through the creation and maintenance of the funding trackerLead the coordination of proposals, working with PDQ, Finance and Operations to produce high quality, fully costed proposals whether those team are part of existing CO or have response counterpartMaintain effective communications with Save the Children Members, providing them with timely updates on their awards and flagging potential issue promptlyEnsure the production of high quality and timely reports that accurately reflect the impact achieved and lessons learnt during the implementation of an awardBuild and maintain relationships with relevant networks and award management staff of similar organisations in the country, as well as local representatives of donor organisationsCompliance (systems, processes & donor):Ensure all funding opportunities are coordinated, appropriate go/no-go decisions taken, and proposal development plans agreed.Be a champion of awards management in emergencies by applying relevant waivers and tools for emergency responseTo ensure that the Award Management System (AMS) is effectively maintained and up to date for all response awards and sub-awards including authorisation and document retentionTo ensure that key staff (including partners) have a clear understanding of donor compliance requirements in a rapid but controlled fashion throughout the project management cycle and that there is a complete audit trail of the implementation and reporting for all awardsWork with relevant program staff to ensure all implementing partners for the response operations undergo legal vetting prior to commencing work with Save the Children, are engaged with appropriate agreements and effective monitoring systems are in place so that partner delivery meets donor expectations and requirements.In rapid onset emergencies, work with program staff to ensure capacity assessments and induction into Save the Children policies are undertaken for all new partners, and any actions needed as a result of this are taken within an appropriate timescaleMonitoring and analysis:Working in collaboration with the Finance Director/response finance lead and SMT, ensure the CO has a clear framework for response master budget development, cost allocation, monitoring of award budgets, phasing and forecasting, ensuring alignment between the response master budget and funding tracker.Using strong financial analysis skills to oversee the award portfolio and pipelineTo work in collaboration with the finance department and provide technical advice regarding strategic donor costs allocations with a view to minimise compliance issues where possibleLeadership, portfolio management & strategy:Define the strategic direction of the response portfolio through the development of Proposal budget and reporting guidelines in the first phase of the responseWork with Response SMT to map seed and other source of unrestricted funding across the membership to activate emergency flexible funding in early stages of the responseCoordinate with existing CO AM team in order to build new donor relationship identified for the responseWork with the existing CO AM team to align existing portfolio with response need according to the response scope and scale.To provide detailed analysis of current/ pipeline awards to senior management

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