Vacancy at British High Commission (BHC) for Administrative Officer

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.Job Title: Administrative Officer, Counter-Terrorism (18/16 ABJ)Job Category: Foreign and Commonwealth Office (Policy & Political roles)Job Subcategory: PoliticalGrade: A2 (L)Type of Position: Fixed TermDuration of Post: 12 monthsLocation (City): AbujaType of Post: British High CommissionStarting monthly salary (): N360 778Start Date: 1 November 2016Job Description (Roles and Responsibilities)  Main purpose  of job:This is a new position as an administrative officer for counter-terrorism (CT) colleagues within the British High Commission in Abuja.   The jobholder will provide support across the mission’s CT work. This will include support for First   Secretary CT (line manager for the postion, also a new slot), First Secretary   Home Affairs, SO15 Counter-Terrorism Police Liaison Officers (CTPLOs) and   Criminal Justice and Crisis Response Teams.The successful candidate will need excellent administration skills, and to be able to   prioritise and cope well under pressure.   On any given day, they will be working to a variety of Chancery colleagues and across various projects, with changing circumstances and priorities. They will need to be proactive (for example, resolving issues by a telephone call or visit where   more appropriate), have good judgement (including knowing when to escalate   issues to team members) and be highly organised, keeping track of deadlines  and requests.This will be a varied and interesting position – the jobholder can expect to get a good background on CT work across the mission. As well as the core duties set out in the job description, there will be scope to get out and about and more directly involved in your CT colleagues’ work, from helping them to deliver training or crisis exercising, acting as a note-taker at external meetings, and helping to look after official visitors that might range from senior UK judges, police or counter-terrorism experts. There will be numerous opportunities to learn and develop, including by shadowing colleagues dealing with policy, financial, and programme management work.Roles and   responsibilities / what will the jobholder be expected to achieve?:Routine administrative support including bulk printing/photocopying/collating briefing or training packsMeeting  co-ordination, including booking internal or external rooms, making diary appointments or invitations and arranging IT/catering/etc as requiredArranging programmes for official visitors, including making flight and hotel bookings, facilitating visas, and passing on information to visitors on issues such as   security, invoicing etc.General support to the team including co-ordinating stationery orders, transport requests, IT requests, drafting of meeting agendas, invitations or other   documents as required.Information   management including managing the shared folder and ensuring paper and electronic filing, storage and security of documents (particularly key   documents such as briefings, contracts, invoices)Establishing and maintaining a contacts list for Chancery CT colleagues.Supporting   the team’s move to the new BHC premises in May 2016, including ensuring assets & documentation moved over securely and keeping track of   colleagues’ contact details.Supporting operational deployments of CTPLOs within Nigeria and the Lake Chad region including travel and accommodation bookings, and processing of expense claims.Overall, co-ordinating administrative activities to ensure that the day-to-day operational needs of the team are met.

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