Technical Assistant at Hamilton Lloyd and Associates

Hamilton Lloyd and Associates - Our client, an Oil and Gas company operating in the different dimensions of the Nigerian Oil and Gas space. Due to internal expansion, they are looking to recruit suitably qualified candidates to fill the position below:Job Title: Technical AssistantLocation: LagosDepartment: Group Chief Executive Officer’s OfficeReports To: The Group Chief Executive OfficerJob SummaryThe Technical Assistant will provide administrative and technical support to the GCEO to ensure the highest standards and efficient running of the office.He/She Will ensure that technical and administrative tasks are completed in a timely manner to support the technical personnel in the delivery of the specific piece of work or project.He/She will also ensure governance and compliance with legislation and industry standards and provide strategic advice in consultation with key stakeholders.Job ResponsibilitiesTechnical:Generally responsible for the GCEO’s office from a technical and administrative standpoint.Periodically review, update and clarify the Group and Subsidiaries’ strategies with clear deliverables and actionable implementation timelines.Work closely with the GCEO and GCOO to midwife and superintend new initiatives and business strategies / growth areas within the Group.Support technical personnel with project support duties.Conduct research, create reports and maintain records with a view to produce relevant and accurate statistics necessary for decision making.Provide input to technical studies/research projects, technical reports, project planning, etc.Undertake data analysis, identify and investigate variations.Develop and maintain technical databases and spreadsheets.Establish, develop, and maintain electronic filing systems.Respond to external requests for information.Liaise with internal and external customers.Control internal and external documentation.Handle confidential and sensitive information.Take phone calls relating to complex projects.Supervise the EA to the GCEO and all his responsibilities to the GCEO.Perform other related duties as required.Corporate Governance:Develop and produce corporate governance codes and products in line with the organisational business framework, timetable and processes, including the production of the Organisational Delivery Plan, Organisational Management Statement and Annual Governance Statement.Work with the Chairman and GCEO to define, constitute and operationalise Board and Management committees required for the effective governance of the Group.Monitor compliance by management with standing delegations from the board (or governing body) and report any breaches.Monitor key performance and risk measures across all departments against agreed thresholds and trigger levels and escalate breaches to appropriate committee or management for review and action.Identify and implement continuous improvement initiatives.Develop, implement and review effective strategic risk and business continuity management processes.Identify new legislation and legislative changes impacting on the organisation; target dissemination to the wider organisation including an assessment of impact and requirements associated with the change.Work with the GCEO to manage the initial stage of the Corporate Change Framework (explore, evaluate and define) for New Business Initiatives and proposals from the business to ensure that they are in accordance with organisational priorities and direction.Provide advice in the development and implementation of the organisation’s strategic directions.Identify emerging trends and issues as they relate to corporate governance and other areas of functional responsibility.Prepare meeting agendas, packs of supporting information and minutes (for example for director, committee and sub-committee meetings).Chase responsible parties for submissions to be included in meeting packs to ensure meeting agendas can be effectively addressed.Attend and take minutes of Board, Committee and Sub-Committee meetings as required.Collate risk and performance metrics from all areas of the business and ensure that they are made available to management periodically (typically at board, committee and sub-committee meetings).Track decisions and decision process for decisions that require board and top level committee approvals (e.g management committees).Ensure that such decisions are documented in the relevant committee packs with any accompanying information that is presented in the lead up to such decisions.Seek regular update on all open decisions taken by committees and management – collate submissions for committee and board packs.Provide advice on the Code of Meeting Practice, Code of Conduct and other governance policies.Ensure that the organisation meets its statutory responsibilities. 

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