Supply Chain Manager at The International Rescue Committee (IRC)

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.We are recruiting to fill the position below:Job Title: Supply Chain ManagerLocation: Nigeria Sector: Supply Chain            Employee Type: TTA           Employee Category: Full Time            Scope of WorkThe TTA Supply Chain Manager directly supervises supply chain teams in Borno and Yobe states and is responsible for the management and delivery of effective Supply Chain support in Borno and Yobe states.Key responsibilities include procurement management, inventory and warehousing management, assets and properties management and vehicle & transport management. He/she would be required to work with supply chain team in Maiduguri to ensure supply chain activities are moving ahead in a timely manner.The position would report to the Field Coordinator of Borno state and will work closely with the Senior Supply Chain Manager and Deputy Director of Operations.Major ResponsibilitiesProcurement :Accountable for implementing and maintaining a local procurement system adapted by the IRC Nigeria Supply Chain Department and based on IRC Global procurement policies and standard operating procedures.Ensure each grant has a procurement plan and each plan is updated, discussed with the relevant budget holder and are reported on bi weekly basis.Coordinate, manage and be accountable for the supply and logistics support to IRC operations, including the efficient, effective and transparent procurement of the required goods and services according to IRC policies and standard operating procedures.Establish a reasonable and appropriate lead-time for ordering and delivery of goods, ensuring this lead-time is followed and achieved as per the different grant timelines.Maintain transparent and efficient general contracting systems through IRC standard Supply Chain due diligence.Conduct market survey in key procurement categories to ensure that IRC is receiving best value for money.Prepare Requests for Proposal and manage contract/tender processes.Analyze PR tracking reports from all sites in Borno and Yobe states, noting any significant delays in procurement.  Provide analysis and recommendations for improvement to Field Coordinator for further discussion and action.Provide monthly procurement projections to the finance department based on procurements ready for payment in the following 30 days.Ensure Procurement documentation is continually updated on a daily basis to ensure the documentation on file reflects the progress of each procurement action.Ensure Warehouse/Storage:Assist programs to establish and implement a reliable stock distribution plan to avoid closed grant or expired items in the warehouses.Train warehouse staff as required in managing and documenting the receipt, handling, storage, dispatching and reporting of goods through the IRC warehouse(s).Finalize monthly report for the expendables store outlining all stock movements and remaining balances.Ensure warehouse and stocks are secure, well managed and documented.Fleet and Transport Management:Oversee the management of the transport fleet for IRC Borno and Yobe offices. Ensure that vehicles are allocated to program/departments in an efficient manner and in coordination with Program managers and Field Coordinator.Ensure that systems are in place to account for transported goods.Prepare monthly reports on Fuel Usage, Mileage and Spares Expenditures by vehicle for review, general reporting and analysis for continuous improvement.Ensure management, tracking, maintenance and reporting of all IRC Borno and vehicles according to IRC policy.Asset Management:Ensure proper tracking, maintenance, and recording of all IRC assets in Borno and Yobe states, which will lead to an accurate asset database at all times.Training and Staff Management:Ensure all Supply Chain staff in Borno and Yobeare aware of and in compliance with IRC SupplChain policies and SOPs for procurement management, stock inventory, and warehousing management.Identify training needs in all supply chain functions and provide refresher trainings to supply chain and program staff.

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