State Team Leader At Palladium Group

Palladium develops and delivers solutions that create positive impact for communities, businesses, societies and economies. We transform lives and create enduring value by working with governments, corporations and non-profit organisations. Palladium is built on the idea that progress will be supported by four key pillars:International DevelopmentStrategy Execution ConsultingImpact InvestmentTraining and EventsWe create positive impact through more than 100 current projects with more than 2000 employees operating in over 90 countries.Palladium is a child-safe organisation, and screens applicants for suitability to work with children. Wealso provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.Project Overview and RoleThe State Team Leader is responsible for managing and overseeing the delivery of the Engaged Citizen?s Pillar of the Partnership to Engage Reform and Learn in their state. This includes overseeing the delivery of operational research in their state, managing the setting of priorities and workplans, ensuring the maitnainence of M&E and KM systems and overseeing programme finance and administration. The State Team Leader shall be responsible for the line management and supervision of State Partnership Facilitators, Finance Officers and Admin Officers, short term advisors, as well as the recruitment of new staff into these positions as needed. They shall be responsible for managing the performance of these members of staff and building relationships between them to create an effective team, as well as playing a leading role in manging relationships with programme partners in the state, including DFID, government representatives and other programmes.RelationshipsTeamwork & MentoringThe State Team Leader should familiarise themselves with the ToRs of all their team members as well as key programme management frameworks: technical, financial and administrative policies and guidelines.Actively contribute to Team-Building within the ECP team ? use of shared mission, vision, values, identity/public profile, use of staff meetings, staff welfare, social events, formal and informal opportunities, etc, to reinforce teamwork.Actively contribute to a positive office culture and collaborate with other programmes to ensure operational synergies.Mentor other colleagues, partners and contractors (within and outside of ECP, and across states) ? direct provision of guidance and support, consistent with ECP?s vision, mission and values/principles.Look out for, highlight and support resolution of internal challenges impacting on team performance.Line management of State Partnership Facilitators, State Finance and State Admin OfficersProvide daily oversight, staff performance management, including mentoring, staff development (in line with ECP?s Mission, Vision, Values & Behaviours and their ToR), signing off timesheets, appraisal, mediation, arbitration, and enforcement of discipline.Line Management by a Head of Delivery (TBC)The State Team Leader is responsible for working under the direction provided by one of the Heads of Delivery, regularly reporting to them and ensuring his/her activities fall within agreed frameworks and operating principles, as well as building an effective working relationship more broadly.ResponsibilitiesPrimary responsibilities:Support to development and refinement of programme strategy in the stateSupervising the completion of operational research in the region, including co-ordinating the inputs of technical advisors and contributing to the research processReviewing research outputs and supporting the selection and prioritisation of issues and partnerships to support in the statesLeading the development of workplans and budgets for the state based on this and communicating these to staff and partnersContributing to refinements of programme priorities and approach within the state on an on-going basis through support for processes of reflection, review and re-strategizing within the teamProgramme implementationOversee implementation of the workplan through effective delegation of duties within the team (between State Partnership Facilitators, Admin and Finance Officers) and oversight and management of their workOversee how programme resources (funds/budget and ST-TA) are being allocated/managed/used in support of partnersOversee National TA inputs/visitsEnsuring work within the region is fully integrated with ECP?s information management, communication and monitoring and evaluation systemsOversight of programme administration.Chief accounting officer - countersign imprest account, sign off staff timesheets, asset register, audits, local contracts, and present annual budget for state programme activities, approve monthly financial forecast, financial reports and endorse statements of variance of expenditure against budgetEnsure practical compliance with Programme Management Frameworks and the Programme Operations Manual and on all technical, financial and administrative staff duties/tasksChair of ECP State Procurement Committee.Ensure compliance with Audit recommendations.Ensure adequate security of staff, property and events with partners, as well as security of confidential documents/data (financial and staff personal files) within the office.Management of staffStaff Recruitment - headhunt, screen and interview (panel member) new staffStaff Induction/Orientation - provide for new staff at state level, integrated with national level induction.Active Team-Building - familiarise yourself with the ToR of all your team members as well as key programme management frameworks: technical, financial and administrative policies and guidelines, and make use of ECP's shared mission, vision, values, identity/public profile, as well as staff meetings, staff welfare, social events, formal and informal opportunities, etc, to reinforce teamwork.Staff Performance Management - conduct Probation, Annual Appraisal & Development of line-managed Staff in line with ECP?s Mission, Vision, Values & Behaviours and their ToR.Mediation, Arbitration, and enforcement of Discipline - deal with individual staff performance problems and resolve other internal challenges impacting on team performance.Building relationships with key programme partnersRegularly liaise with ECP Abuja, in particular the NTL, TD, National TA and Federal TeamLiaise with DFID Nigeria at the state levelLiaise with State Governments & State Houses of Assemblies at the leadership level (Governor, ExCo, Speaker, SSS, NPF).Build effective working relationships with state level leadership of the other pillars of PSAG and other DFID programmes in the state, including the service delivery and local government portfoliosComplianceOther reasonable tasks/amendments to TOR.Agree that performance will be assessment based on these Terms of References. Any amendments to these ToRs should be discussed and agreed with your line manager.Understand that you will be expected to undertake any reasonable task as requested by their line manager where it is not disruptive to other duties or inappropriate for the level of this position.Information ManagementEnsure that familiarity with all DFID and Palladium Policies and procedures and check SharePoint regularly to ensure that any updates are also being implemented in a timely manner.Ensure that all work is completed in an accountable and transparent manner, this includes the use of official emails for work purposes, use of personal emails will not be permitted. All work must be saved to the agreed cloud or central server storage systems and not individual desktops or hard-drives.Financial ManagementWork as part of the team to ensure that the variance of spend against forecast remains below 2% on a monthly basis, this is achieved by good communication of spend and anticipated spend against forecast to the Finance Officer.

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