Secretary/Admin Officer at Beckley Consulting Limited

Beckley Consulting Limited - Our clients, a Real Estate Company offers commercial and residential real estate services to individuals and businesses. Their services include Realty, Property Management, Portfolio and facility Management. The company is based in Lekki, Lagos State. With a very knowledgeable management in Real Estate, the company’s mission is to become the go-to company for property management in the High-Brow areas of Lagos.We are recruiting to fill the position below:Job Title: Secretary/Admin OfficerLocation: LagosSupervision Received: MD/CEOMain ResponsibilitiesThis position exists to: (1) ensure effective front office reception and administration; (2) provide secretarial, legal and administrative support to management to enhance effectiveness at work in every area of the company’s business.TasksGreet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.Answer telephone calls and give information to callers, take messages, or transfer calls to appropriate individuals.Open, read, route, and distribute incoming mails and other materials, and prepare response to routine letters.Locate and attach appropriate files to incoming correspondence requiring replies.Schedule and confirm appointments for clients, customers, or supervisorsCompose, type, and distribute meeting notes, routine correspondence, and reports.Prepare minutes of board meetingsCoordinate conferences and meetings.Viewing schedule and cataloguing pictures?Ensure updated Property portfolio regularlyManage and store company’s records: Investments, Property, Accounting and Tax, Insurance documentsSet up and maintain paper and electronic filing systems for records, correspondence, and other materialOperate electronic mail systems and coordinate the flow of information both internally and with other organizations.Mail newsletters, promotional material, and other information.Maintain scheduling and event calendars.Prepare offer lettersContext and Environment:A new and small company seeking to expand its businessHighly competitive property market that requires innovative ideas to make a difference.Economic challenges and difficulty in accessing credit from financial institutionsThree markets: Sale, Rental and Property DevelopmentSale marketing difficulties because of culture of inheritance that discourages people from selling their propertyChallenges of authentic property ownership and regulatory requirements for transfer of legal title to propertyAccountabilities:Files for various company documentsDocumented MD’s appointments for at least two weeksMinutes and notes of meetings distributed to all concernedSummary of cash collected and disbursedNo of Contracts and agreement prepared or reviewedRecords of updated property portfolio and picturesProgress report on Compliance with regulatory and statutory requirementsMonthly activity report including current industry report and challenges 

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