School Administrator

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Job Title: School Administrator

(job ref: Adm-Hr-Edu)

Our client, a British Nursery and Primary school in Abuja seeks the professional services of a Female School Administrator for immediate employment. The school provides a happy, safe and engaging learning environment where all children are encouraged to reach their full potential.

Objective/Purpose of Job:

The job holder will be responsible for managing the Administrative/Human Resources department; create an excellent Admin/HR system for an effective & efficient school.

REPORTING RELATIONSHIPS:

Functionally Reports To:       Coordinator of Schools

Administratively Reports To:           Director of Schools

Supervises: All staff of the Human Resources/Administrative unit

WORKING RELATIONSHIPS:

Internal           All departments and Personnel as required

External           Parents, Vendors and Visitors

Job Duties/ Responsibilities/ Accountabilities:

Administrative duties:

  • Devise and maintain efficient office systems
  • Attend to visitors on behalf of the coordinator of school
  • Supervise and manage all day-to-day office administrative activities

  • Update information on staff and students attendance-submitting monthly reports of staff absences and lateness to the coordinator of schools
  • Update inventory documents and Assets List of the school
  • Liaise with the account department on payment of resources, Coordination and assisting in school events – provision of refreshments, lunch, cakes and other supplies needed
  • Serve as resource person for the Director of schools, Coordinator of Schools, Early Years & Primary Coordinators, and teachers etc. (Managing Resources)
  • Monitor Facilities and infrastructure of office
  • Respond to questions and requests for information from parents and visitors
  • Monitor and Coordinate drop-offs and pick-ups of children at the reception
  • Management of staff notices and data base as well as regular updating of same
  • Monitor the Provision of supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules.
  • Provide communication systems by identifying needs; evaluating options; maintaining equipment; approve invoices.
  • Monitor the Purchase of materials by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
  • Monitor Results for special projects by coordinating information and requirements
  • Provide historical reference by developing and utilizing filing and retrieval systems
  • Improve program and service quality by devising new applications; updating procedures; evaluating system results with users.
  • Achieve financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
  • Conduct parents viewings of the school premises (Tours, marketing and Children recruitment)
  • Communicate school policies and procedures to parents; review all communication for quality assurance prior to sharing with parents and the community
  • Prepare request documentation for foreign students, for e.g. visa request letters etc
  • Ensure timely communication to parents of all school events, breaks and school closures; an initial email and text message must go out 1 week ahead of the event; a follow up reminder must go out by noon the day before the event
  • Keep record and track of office supplies and resources

Any other duty or similar responsibility assigned from time to time.