Property Manager at HReade Limited

HReade Limited is a human resource consulting firm which adopts a collaborative approach in ensuring our Clients build competitive advantages through their people thereby increasing value for stakeholders and customers.The most invaluable asset in an organization is its people. Our goal at HReade is to provide solutions and consultancy services on how organizations can fully utilize their human capital to ensure that their strategic goals and objectives are met.Job Title: Property ManagerLocation: LagosDivision/Department: Facility and Property ManagementReports To: Properties, Senior ManagerESSENTIAL FUNCTIONS AND BASIC DUTIES1. Assumes responsibility for the effective operations management of property and facilities. a. Property ManagementKeep abreast of market activities in respect of tenant movement, new developments, major vacancies and other landlord’s strategies.Attend meetings / functions related to successful operation of property.b. Asset ManagementControl/schedule/implement regular preventative maintenance program in line with budget constraintsMotivation of refurbishments, major repairs as appropriate and monitors progressAttend site meetings with contractors in respect of maintenance/expansion of projectsInspection / enforcement of tenant responsibilities during and on termination of lease termsLiaison with appropriate Government, Provincial and/or local authoritiesc. Client ReportingProvide accurate information to client according to agreed format timeouslyAnalysis of monthly income /expensesMonitoring of turnover rentalsAnalysis of operating costs on a quarterly basis in terms of the approved forecastsMonitoring of all municipal recoveries (and general recoveries) on a monthly basisd. Planning And BudgetingPreparation and completion of budgets by January each yearComplete of forecasts timeouslyReview rental quarterly and ensure best possible rate achieved and maintainedAssist in formulation of business plans for the unit5 Year budget – preparation and controlQuarterly review and monitoring resultse. Quarterly Expenditure / AnalysisSet and motivate capex /TI philosophy per building in consultation with clientApprove TI standard specification as recommended by the Project ManagerApprove capex within authority limitsEnsure we conform to capex philosophy and proceduresEstimate new operating costsEnsure recovery of operational costs in accordance with lease termsf. Building ManagementDevise a five year maintenance plan including allowances for provisions or depreciation where applicable (annually) for submission to the Assistant General Manager / DirectorInvestigate/initiate proposals for refurbishmentsMaintain a hands-on control of projects in handReview the building status/grade annually and maintain the standards within those gradeEnsures compliance with legal regulations.g. Debtors ManagementMonthly interaction meetings with Debtors, Debtors Manager and Leasing to ensure appropriate action taken and approve legal action.h. Credit ControlResponsible for management: arrears, legal action and write-offsi. Parking ManagementMonthly / ad hoc interaction meetings all parkadesIn conjunction with the responsible person for parking, maintain accurate control of “in house” operated packages.j. Tenant ManagerDeal with correspondence / interaction with tenants as required.Ensure that leases are timeously renewed and all vacant space is let and in a presentable state.k. New TenantsDetermination and recommendation of letting mandates (i.e. rental levels, installation cost etc)Lease negotiation and maintenance of tenant relationships.Control of new leases and recordal of sameControl / oversee new installations (through technical manager where appropriate) including:Premises designNegation/liaison/control with/of professionals and contractorsSign off acceptance of complete premisel. Existing TenantsRenewal of Lease Agreement both direct and through Building Management where applicableTenant liaison and public relationsControl/arrangement of center promotions through merchants association/s or promotion committee/sRegular assessment of tenants turnover, stock turn and merchandising to establish both growth needs and/or trading difficulties.m. Expense ControlCheck and authorize payment of accountsAuthorize cleaning, consumables, electrical and general maintenance ordersControl wage and salary allocationControl municipal payments and recoveries there againstEnsuring cost effectiveness and performance of contractors2. Assumes responsibility for the effective maintenance and reporting of financial records.Oversees preparation of monthly, annual, and other management reports.Assesses and reports on monthly performance against budgets.Prepares and motivates consolidated monthly reports for submission to client3. Assumes responsibility for ensuring professional business relations with vendors, contractors, and trade professionals.Works to develop and maintain productive business relations with vendors, suppliers, contractors, etc.Acts as a liaison between the Company and external contacts.Ensures effective coordination of external services with Company operations.Obtains and conveys information as appropriate.Promotes goodwill and a positive image of the Company.4. Effectively supervises property personnel, ensuring optimal performance.Provides leadership to assigned personnel through effective objective setting, delegation, and communication.  Conducts regular meetings to ensure that personnel are well informed of changes in policies and procedures.  Discusses areas needing improvement.Assigns and coordinates personnel.  Directs daily operations.Identifies, develops, and implements training programs as appropriate.Conducts performance appraisals.  Provides measurable feedback to assigned personnel and suggestions for improved performance.  Formulates and implements employee corrective actions as needed.Ensures that staffing levels are appropriate.  Interviews, hires, and assigns personnel as necessary.5. Assumes responsibility for related duties as required or assigned.Ensures that work area is clean, secure, and well maintained.Completes special projects as assigned.Reports on Operational expenses, foot traffic, security incidents etc.Management is appropriately informed of area activities and of any significant problems. Required reports are accurate and timely. Suggestions for improved performance are provided

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