Programme Associate at the United Nations Development Programme (UNDP)

 The United Nations Office on Drugs and Crime (UNODC) is a United Nations office that was established in 1997 as the Office for Drug Control and Crime Prevention by combining the United Nations International Drug Control Program (UNDCP) and the Crime Prevention and Criminal Justice Division in the United Nations Office at Vienna. It is a member of the United Nations Development Group and was renamed the United Nations Office on Drugs and Crime in 2002.We are recruiting to fill the position below:Job Title: Programme Associate (MLAILPKC)Job ID: 22368Location: AbujaGrade: SB3Vacancy Type: Service Contract (SC)Contract Duration: 1 year with possibility of extensionPractice Area - Job Family: Peace Building - Governance, Peace, and SecurityBackgroundThe United Nations Development Programme (UNDP) Nigeria secured a one-year Japanese funding to implement Institutional and Human Capacity Strengthening Support for the Martin Luther Agwai International Leadership and Peacekeeping Centre (MLAILPKC), KadunaUnder the overall guidance of the Team Leader, Governance, Peace and Security and the direct supervision of the Conflict Prevention and Peacebuilding Project, the incumbent supports effective implementation and delivery of the project and the CO programme on governance, peace and security in all aspects in accordance and in consistent with UNDP regulations and rules as articulated in the POPP and other related policies and guidelines.Duties and ResponsibilitiesSupports to formulation of programme strategies and implementation of the Country Programmes and ProjectsProvides support to the management of Japan-funded project and the other CO governance, peace and security programme.Provides substantive and administrative support to the Governance, Peace and Security Unit’s programmes/projects.Provides support to resource mobilization efforts of the CO and prepares required donor reports (narrative and financial).Provides support to the CO knowledge management and best practice.Provides effective support to the management of Japan-funded project with effective support to the other CO programmes/projects focusing on the achievement of the following results:Creation of a project in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project.Support of financial process of payment to vendors for the projectsProvision of guidance and communication to the executing agencies on routine implementation of projects.Presentation of information for audit of NEX projects, supports implementation of audit recommendations.Provides substantive and administrative support to the Governance, Peace and Security Unit’s programmes/projects focusing on the achievement of the   following results:Preparation of concept notes, Terms of Refence, draft project briefs/reports.Contribution to projects’ formulation and projects’ budgets/finance.Provision of support to project implementation, monitoring and reporting.Revision of NIM/DIM projects Financial Reports; preparation of non-PO vouchers for development projects.Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in ATLAS.Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.Creation of requisitions in Atlas for development projects and register of goods receipt in ATLAS.Creation of requisitions, POs and vouchers in ATLAS.Provides support to resource mobilization efforts of the CO and prepares donor reports (narrative and financial) focusing on achievement of the following results:Analysis of information on donors, preparation of donor’s profile and preparation of brief reports on interest and funding possibility.Tracks and reports on mobilized resources.Review of contributions’ agreements, management of contributions in ATLAS and generation of donor reports in ATLAS.Provides support to the CO knowledge management and best practice focusing on achievement of the following results:Provides support to the CO knowledge management and best practiceSupports organization of trainings for the operations/projects staff in the CO.Supports organization of training workshops for implementation partners and project beneficiaries.Prepares synthesis of lessons learnt and best practices on programmes/projects.Makes sound contributions to knowledge networks and communities of practice.CompetenciesFunctional CompetenciesAdvocacy/Advancing A Policy-Oriented Agenda:Level 1.1: Support the preparation of information for advocacyIdentifies relevant information for advocacy for a variety of audiencesResults-Based Programme Development and Management:Level 1.1: Contributing to results through provision of informationProvides information and documentation on specific stages of projects/programme implementationProvides background information to identify opportunities for project development and helps drafting proposalsBuilding Strategic Partnerships:Level 1.1: Maintaining information and databasesAnalyzes general information and selects materials in support of partnership building initiativesMaintains databases of donor informationTracks and reports on mobilized resourcesInnovation and Marketing New Approaches:Level 1.1: Implementing processes and uses productsDocuments and tracks innovative strategies/best practices/new approachesResponds positively to new approachesResource Mobilization:Level 1.1: Providing information for resource mobilization strategiesMaintains information/databases on potential and actual donorsMaintains database of project filesProvides data and information needed for preparation of project documentsPromoting Organizational Learning and Knowledge Sharing:Level 1.1: Basic research and analysisResearches best practices and possess new, more effective ways of doing thingsJob Knowledge/Technical ExpertiseLevel 1.1: Fundamental knowledge of processes, methods and proceduresUnderstands the main processes and methods of work regarding to the positionPossesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasksStrives to keep job knowledge up-to-date through self-directed study and other means of learningDemonstrates good knowledge of information technology and applies it in work assignmentsDemonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignmentsGlobal Leadership and Advocacy for UNDP’s Goals:Level 1.1: Research and analysisIdentifies relevant information for advocacy for UNDP’s goals for a variety of audiencesClient Orientation:Level 1.1: Maintains effective client relationshipsReports to internal and external clients in a timely and appropriate fashionOrganizes and prioritizes work schedule to meet client needs and deadlinesResponds to client needs promptlyCore Competencies:Demonstrating/safeguarding ethics and integrity Demonstrate corporate knowledge and sound judgmentSelf-development, initiative-takingActing as a team player and facilitating team workFacilitating and encouraging open communication in the team, communicating effectivelyCreating synergies through self-controlManaging conflictLearning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.Informed and transparent decision making

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