Program Assistant

Catholic Relief Services (CRS) is an international non-governmental organization supporting relief and development work in over 99 countries around the world. CRS programs assist persons on the basis of need, regardless of creed, ethnicity or nationality. CRS works through local church and non-church partners to implement its programs, therefore, strengthening and building the capacity of these partner organizations is fundamental to programs in every country in which CRS operates.We are recruiting to fill the position below:Job Title: Program Assistant Job Ref Code: PAB180219Location: Biu, BornoBand: 4Department: ProgramsReports To: Agriculture/Livelihoods Officer - STaRJob SummaryThe Program Assistant will be required to work within a multi-sectoral setting including infrastructure, agriculture, livelihoods, social cohesion and governance.The post holder will deliver effective, highly competent project support and consistently deliver in a person-centered environment which promotes positive relationships.S/he will manage the CRS office/guest house in Biu and ensure field activities in Southern Borno are well-coordinated.Job ResponsibilitiesGeneral Administrative Duties:Liaise with administration support staff to provide updates on anticipated administrative needs.Manage day-to-day operations of project office in Biu.Provide general administrative support to the operation of project activities.Organize proper storage and issuance of stock, maintain stock reports and monitor usage.Organize transport and distribution of project materials to project sites.Maintain files and support the dissemination of project information among the project team.Work in collaboration with operations/ facility staff in Yola/Maiduguri to ensure proper running of the project office in Biu.Work collaboratively with other project team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently.Support program staff with request for advances and cash disbursementsSupport Project and CRS-wide meetings, trainings and activities:Schedule and coordinate internal and external meetings, including invitations, meeting space, logistics, provision of materials and refreshments.Support in drafting meeting notes and record all proceedings and share with meeting participants.Filing (electronic and hard) project documents, meeting minutes and technical documents.Maintain inventory of all project partner’s contact information.Maintain project assets inventory register in collaboration with the grant unitLiaise with the IT department on hardware and software issues to ensure functionality to meet ongoing and ad hoc needsSupport the establishment and function of project resource center and project information managementLogistics and itineraries:Ensure logistical support to staff/visitors including liaising with operations on itinerariesMake appointments according to schedules developed by department membersBe the primary point of contact for visitors’ administrative needsCommunicating material and cash needs to Finance and/or Administration in a timely manner.Coordinate staff movements including leave, field trips and all required logistics using the movement and leave tracker.Assist with correspondence, letters, and invitations. Act as liaison between programs staff and dispatcher.Serves as the interface between technical team and the operations unit. 

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