Program Assistant at Mercy Corps

Program AssistantLocation: Dikwa or Ngala LGA - Borno StateProgram/Department SummaryWith the insurgency affecting North East Nigeria and displacing millions of people, Mercy Corps is expanding its humanitarian programming to support the conflict-affected population in Borno.In response to the ongoing crisis, Mercy Corps is scaling-up food security, non-food items, nutrition, protection, livelihoods, and water sanitation hygiene (WASH) activities in Dikwa, Ngala, and Jere Local Government Areas in Borno State to address emergency needs.General Position SummaryMercy Corps is looking for a strong Program Assistant responsible for ensuring the logistics, distributions, registration, reporting and overall monitoring in Dikwa and Ngala.The position is to be based in Dikwa or Ngala.Essential Job FunctionsDaily management of the finance Assistant(s) in Maiduguri officeOversee daily cash count with the assistant finance officerManage the month end accounting close process, ensuring the accuracy and completeness of the ledger and all supporting documentation in all country offices.Primary responsibility for maintaining the general ledger software files, including set up and maintenance of new project accounts, regular back-up of files, etc.Review and upload data to the general ledgerReceives all monthly field projections and prepares revenue recognition entries and other final closing journal entriesEnter, post and maintain filing of monthly journal entries and prepares month end balance sheet account reconciliations.Oversee the maintenance of all accounting records, ensuring that records are complete, accurate and safeguardedAssist in the training and support staff in the field office including answering daily questions, training new hires, making field visits, etc.Monitor cash and bank balances and coordinate monthly cash flow requestsAssist the Finance Manager in responding to audit inquiries at the field levelConduct monitoring plan to lessen financial and compliance risks at beneficiary sitesReview field financial reports for correctness and completeness and ensure that reports are submitted on time.Follow up on all compliance issues, audits and document resolutions.Maintain tracking as well as financial files in accordance with the Field Finance Manual.Process payments and reconcile financial tracking to general ledger reports.Conduct him/herself both professionally and personally in such a manner as to bring credit to mercy corps and not to jeopardize its humanitarian missionEnsure compliance with security procedures and policies as determined by Mercy Corps Country Program.Proactively ensure that team members operate in a secure environment and are aware of policies.Organizational Learning: As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.Accountability to Beneficiaries:Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects. 

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