Program Assistant at Breakthrough Action-Nigeria

Breakthrough Action-Nigeria is a new five-year, USAID-funded project. The goal of Breakthrough ACTION/Nigeria is to increase the practice of 17 priority individual and household level behaviors and five provider targeted behaviors in the areas of malaria; maternal, newborn, child health and nutrition; family planning and reproductive health (RH); and tuberculosis, while increasing the capacity of national and sub-national entities to coordinate and oversee quality SBC programming. Implementation will vary by health area across eleven states. The project will require interested and qualified candidates to fill the new position below:Job Title: Program AssistantAdvert Code: PAS160818Location: AbujaReports to: Project DirectorSummaryThe Program Assistant will provide all required logistics, procurement, administrative and general program support to the Project Director and the senior project technical leads (Deputy Project Directors).Essential Duties and ResponsibilitiesIn addition to the general duties described above. Specific duties and responsibilities include the following:Provide secretarial and clerical support to the Project Director and the Deputy Directors where necessary;In collaboration with the relevant units, coordinate and manage logistics for internal and external meetings, workshops, and other program activities as needed;Manage project supplies/materials for the signature program areas (FP, TB, Malaria, Nutrition etc.) in the Abuja office and keep inventory of stocks;Together with the technical leads, track, harmonize and provide updates on project events to ensure there are no overlaps and ensure the Project Director is aware of all key activities;Assist the Project Director to send out routine communication to staff and external stakeholders;Undertake ad hoc inquiries (using standard/non-standard databases), retrieve, manipulate and present data efficiently;Attend meetings, drafts minutes and ensures timely approval and distribution;Draft routine correspondence and proofread materials in English, applying effective proofreading and grammar skills;Identify and resolve diverse issues as they arise, which often requires interpretation of existing procedures and processes and independently determining the appropriate application;Proactively reminds the Project Director and technical leads of future project events/meetings and workshops and manage the Project Director’s calendar;Perform other tasks as assigned.

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