Procurement Supervisor at Médecins Sans Frontières (MSF)

Médecins Sans Frontières is a private, non-profit international humanitarian organization dedicated to providing medical assistance to populations in crisis, without discrimination and regardless of race, religion, creed or political affiliation.Job Title: Procurement SupervisorJob Ref: LS03203Level: 6Main Objective of the PositionPlanning and supervising the procurement activities for goods, transport, subcontracted works and services for the project and capital according to MSF standards and protocols in order to ensure a transparent and efficient procurement and supplier performance.AccountabilitiesPlans and supervises the day to day procurement activities ensuring an efficient implementation of the procurement procedures in the project or capital, ensuring compliance to MSF standards and protocols, including but not limited to the following:Regularly assesses the market for new suppliers and seeks products/services that offer the best value for money within the shortest timeframes. Negotiates prices and proposes new suppliers to be validated. Develops and maintains relations with different suppliers in order to ensure a stable supply of goods or services.Submits and collects quotations and tenders following the MSF purchasing policy and provides updates on "item-supplier" data: price, availability, quality, lead timeTogether with the Supply Manager determines the purchase plan according to incoming requests / orders, product availability (shortages/surpluses), delivery times, budgets and other relevant factorsCoordinates and supervises the purchasers' activity, manages the purchases budget, and settles advances with Finance DepartmentSupervises, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge requiredPerforms delegated tasks according to his her speciality and as specified in his/her job descriptionMSF Section/Context Specific AccountabilitiesIn collaboration with Supply Manager assess market in Abuja, Lagos, Kano and maiduiguri for the main logistics families and extends local providers netCollects information for CBAs according to validation tableChecks quality of the items supplied with samples previous to purchases and with feedback from the projects and switches to other dealer/vendor if the items do not comply with minimum requirements.Makes sure all the documents (invoices, quotations, proformas, contracts,…) are properly written and reliable/true. 

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