Procurement Officer at Norwegian Refugee Council (NRC)

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, emergency food security, and water, sanitation and hygiene sectors.The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters, NORCAP, with 650 professionals, ready to be deployed on 72 hours’ notice when a crisis occurs.We are recruiting to fill the position below:Job Title: Procurement OfficerRef. no: 3637712229Location: MaiduguriReports to: Logistics CoordinatorSupervision of: Procurement AssistantsGrade: 5 Travel: 10%Project number: NGFM 1701Job DescriptionNRC is looking for a Procurement Officer for our area office in Maiduguri in Northern Nigeria. The purpose of the Procurement Officer is to support the programme activities in Maiduguri and other field officesRole and ResponsibilitiesThe purpose of the Officer position is day to day implementation of the support functions responsibilities. Use actions words such as ensure, implement or assist for the position relevant responsibilities.Generic responsibilities (max 10):These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan:Ensure adherence with NRC policies, tools, handbooks and guidelinesImplement delegated support function portfolio according to plan of actionPrepare and develop status reports as required by managementEnsure proper filing of documentsPromote and share ideas for improvement of the support functionSpecific responsibilities:These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly:Prepare procurement documents in line with NRC procurement procedures and according to set procurement lead times.Check and receive purchase requisitions and initiate the procurement process according to NRC procurement regulations.Check procurement documents (Bid analysis, Purchase orders and Payment documents etc...) and submit to signatories for verifications and approvals.Follow up with supplies and organize for delivery of materials.Conduct regular market surveys to identify suitable and reliable suppliers and service providersMaintain updated vendor data base at area levelUpdate and share the procurement tracker on weekly and monthly basis.Submit invoices from suppliers and the relevant procurement documents to finance attaching a procurement checklist to ensure all required procurement documents have been attached.Contribute to capacity Building of Procurement and non procurement staff to understand procurement systems and policies.Provide anti-corruption, transparency and cost-efficiency focus in all procurement processesCritical interfacesBy interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:Process approved procurement requests: Programme Development ManagersImplementation: Area Manager, Logistics CoordinatorProcurement Technical Support: Logistics ManagerPayments and review of procurement documents: Finance Manager, Finance CoordinatorPurchases: Vendors/ContractorsScale and scope of positionStaff: 3 Procurement Assistants.Stakeholders: Key external stakeholders the post has relationships with: Customs, vendors, contractorsBudgets: NoneInformation: Brief description of the information resources the postholder is responsible for at CO level: Agresso Procurement, Intranet, Donor policies and regulations and Logistics HandbookLegal or compliance: Brief description of any legal or compliance responsibility the postholder has -Term of employment, vendors, donors

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