Procurement Assistant

Catholic Relief Services (CRS) is an international non-governmental organization supporting relief and development work in over 99 countries around the world. CRS programs assist persons on the basis of need, regardless of creed, ethnicity or nationality. CRS works through local church and non-church partners to implement its programs, therefore, strengthening and building the capacity of these partner organizations is fundamental to programs in every country in which CRS operates.We are recruiting to fill the position below:Job Title: Procurement AssistantJob Ref Code: PAY180219Location: Yola, AdamawaBand: 4Department: OperationsReports To: Head of Office - YolaJob SummaryThe Procurement Assistant will effectively perform various activities throughout the procurement cycle to assist the acquisition of goods and services in support of the delivery of high-quality programming to the poor and vulnerable.His/her abilities will allow them to successfully support the quality and efficiency of procurement and purchasing activities applying the principles of stewardship, integrity, transparency, and accountability.S/he will support all infrastructure activities on the STaR project.Job ResponsibilitiesAssistance with the preparation of request for quotation, initiations to bid, requests for proposal and co-ordination of their timely dispatch by fax and messenger,Maintain current up to date procurement documents / manuals.Routing copying and circulation of quotes, bids and proposal for evaluation.Researching pricing obtaining quotes, locally on low value items.Work closely with Infrastructure Specialist to supervise infrastructure activities and cash for work programWork with private contractors to plan, design and deliver medium-scale infrastructure projectsAssist with the coordination with the selected bidder to ensure completion of administrative processes including Bid, contract award notice and that contract documents are distributed accordingly.Assist with managing the administrative process throughout the duration of the preparation of all documentation until the award of the contract.Preparation of procurement tracker.Coordinate with requestors and make sure the right materials needed, find out the sample of material to be purchased if necessary.Provide purchased materials to the responsible receiving office and do all actions for completing the process.Maintain appropriated records to ensure that procurement process, decision and contractual agreement are accurately documented for accountability and audit purpose.Perform other duties assigned 

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