Procurement and Logistics Officer at International Organization for Migration (IOM)

International Organization for Migration (IOM) - Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.We are recruiting to fill the position below:Job Title: Procurement and Logistics OfficerLocation: AbujaClassification: Professional Staff, Grade P3Type of Appointment: Special short-term graded, Six months with possibility of extensionEstimated Start Date: As soon as possibleContextUnder the overall supervision of the Chief of Mission (CoM), and direct supervision of the Resource Management Officer (RMO) in Abuja the successful candidate will be responsible and accountable for all the Procurement and Logistics functions for the IOM Nigeria Mission.Core Functions / ResponsibilitiesSupervise IOM teams involved in the following categories of procurement and logistics work within the area of responsibility: procurement staff (local and international procurement); logistics staff; fleet staff (including drivers of rented vehicles and trucks).Ensure IOM and applicable donor procurement procedures are in place and followed in accordance with relevant policies and regulations.Conduct procurement and logistics tasks within the mission, including property and assets control, supply, service, maintenance, and contractual agreements.Analyse procurement requests, identify service providers, and evaluate information regarding vendor's performance in the areas of quality, prices, and delivery of goods in view of the Organization's best interests.Solicit bids, quotations, and tender documents; oversee bidding process and provide support for procurement transactions, analyse them for conformity to specified requirements; conduct appraisals and select suppliers, and confirm terms of payment; prepare purchase orders and ensure receiving authorization by the Resource Management Officer and the Chief of Mission.Follow up on purchase orders (PO) status and keep the heads of units and respective project managers abreast of estimated time of delivery and/or any changes that may affect or modify the pre-determined delivery conditions. Ensure all expected merchandise is received in accordance with PO specifications, and that all goods are in good condition.Ensure that appropriate funds are available for purchase; ensure receipts are received when payment is conducted in cash; request authorization of the RMO regarding bank transfer payments.Coordinate mission procurements with Global Procurement and Supply Unit in Manila Administrative Centre (MAC) when required.Create internal control mechanisms to safe guard the Organizations assets to prevent fraud and ensure that appropriate records are kept on assets disposal, ensure assets are located accordingly and used in IOM's best interest; regularly upgrade the mission’s inventory list. Make sure mission property insurance is in place.Assist in the adherence to stockroom management practices, in order to ensure there is no undue overstocking or loss; control supply stock and monitor consumable materials, in order to be able to provide staff with ready access to common regularly used items and replenishment.Monitor maintenance and repair of office facilities, including preventive maintenance. Establish maintenance agreements with competent service providers, when it is feasible and determined to be cost effective.Undertake field travel to programme sites or IOM Field offices to perform procurement and logistics evaluations as necessary, and in order to supervise and train staff.Maintain and update databases of preferred suppliers.Represent IOM in inter-agency fora related to procurement and/or logistics.Perform such other duties as may be assigned.

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