Personal Assistant/Company Secretary at Onward Paper Mill Limited

Incorporated in 1972, Onward Paper Mill Ltd. was the very first indigenous paper converter to manufacture and market top quality stationery in Nigeria. From pioneering paper conversion and manufacture of top quality paper products, OPM has become a Leading name in the Paper/print product manufacturing sector of the nation. We are recruiting to fill the position below: Job Title: Personal Assistant/Company SecretaryLocation: LagosPosition SummaryWe are looking for a versatile Executive assistant who has also functioned as a legal secretary.The ideal candidate will be well-versed in laws relating to the business environment, a competent leader able to effectively manage the CEO’s workload, organise and free up timeThe goal will be to ensure the profitability of Onward Group activities to drive sustainable development and long-term success.Position SpecificationsPersonal Support to the CEO:Administrative, secretarial and diary support for the CEOProvide full PA service, including diary management, arranging appointments, dealing with/responding to e-mails, preparing correspondence, dealing with expenses claimsOrganising and attending meetings; taking minutes and preparing necessary documentations for meetingsCompany Secretary Duties:Report to the chairman and often liaise with board membersOrganise and prepare agendas and papers for board meetings, committees and annual general meetings (AGMs)Take minutes, draft resolutions, and follows up on action planMaintain statutory books, including registers of members, directors and secretariesDeal with correspondence, collate information and write reports, ensuring decisions made are communicated to the relevant company stakeholdersContribute to meeting discussions as and when required, and advise members of the legal, governance, accounting and tax departments of the implications of proposed policiesMonitor changes in relevant legislation and the regulatory environment and take appropriate actionLiaise with external regulators and advisers, such as lawyers and auditorsPerform other duties as assigned

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