Personal Assistant to the Deputy High Commissioner and IT Support Officer (ITSO) at The British Government

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.We are recruiting to fill the position below:Job Title: Personal Assistant to the Deputy High Commissioner and IT Support Officer (ITSO)Location: AbujaGrade: A2 (L)Type of Position: PermanentJob Category: Foreign and Commonwealth Office (Policy & Political roles)Job Subcategory: PoliticalMain Purpose of JobThis is an interesting and varied job working in the Executive Office in the heart of the British High Commission.The main focus is on providing an excellent level of administrative support to the Deputy High Commissioner and the wider Political section of the High Commission, collaboration with the High Commissioner’s PA over the collective output of the HC and DHC, ensuring the smooth running of the diplomatic bag service, and IT support on the Commission’s Official-Sensitive tier.The job also includes management of two members of staff.Roles and Responsibilities / what will the jobholder be expected to achievePA to Deputy High Commissioner:Managing the Deputy High Commissioner’s diary and daily itineraryManaging DHC’s inbox, sending messages and emails on behalf of the Deputy High CommissionerReceiving, dealing with and prioritising meeting requests from both internal and external stakeholdersReceiving official correspondence and drafting repliesRecording meetings and drafting minutesPreparing briefing notes and packs for meetingsPlanning and organising receptions and dinners hosted by the Deputy High CommissionerWider Executive Office Tasks:Collaborating with the High Commissioner’s EA to manage the combined activity and output of the HC and DHC, including diary coordination, internal communications and liaising with Residence ManagerSupport EA/HC during busy periodsCovering for EA during leave absenceDiplomatic bags and customs clearance:Sending and receiving UK and Lagos diplomatic bagsSorting and distributing UK diplomatic bagsArranging all pre clearance paperwork for diplomatic bagsRestricted ITSO:Provide technical IT support to staff on the restricted and confidential tier (IT training provided)Political Section/General support:Providing general support to the political team as well as other teams in ChanceryDrafting official Notes Verbales to Government institutionAssist with setting up calls, meetings and events when requiredManage Chancery reception area and two receptionistsEnsuring smooth running of Chancery transport pool and booking systems with the ReceptionistsResources managed (staff and expenditure):Manage 2 x part-time A1(L) Chancery Receptionists.Oversee the DHC’s entertainment and travel budgets. 

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