Office Manager at Maryland Global Initiatives Corporation Nigeria (MGIC)

Maryland Global Initiatives Corporation Nigeria (MGIC) is a non-profit affiliate of UMB with a mission to administratively support international operations of UMB Principal Investigators. Our purpose is to provide the administrative infrastructure for sizable and sustained operations outside of the U.S.We are recruiting to fill the position below:Job Title: Office ManagerLocation: AbujaResponsible to: Operations ManagerDepartment: AdministrationJob DescriptionThe NPHIA Office Manager will be required to coordinate human resource activities, provide information and serve as a resource to others; achieve defined objectives by planning, evaluating, developing, implementing and maintaining services in compliance with established guidelines; provide secretarial, administrative and human resource support for MGIC Nigeria.Collaborates with internal and external stakeholder for the purpose of implementing and/or maintaining services and programs for the NPHIA project.Facilitates meetings and workshops for the NPHIA projectInvestigates grievances and/or complaints from employees for the purpose of reaching resolutions that provide a healthy work environment at the NPHIA project office.Maintains manual and electronic documents, files and records related to the NPHIA project for the purpose of providing accurate information in compliance with donor requirements, UMB-MGIC regulatory requirements and established guidelines.HR Management Attendance & leave management in the workspace:- Office Management:Ensure a smooth day-to-day office management including general office cleanliness, arrangement and organizationMaintain supervisory role over temporary cleaning and security staff.Maintain office recordsAct as initial point of contact for the NPHIA project by responding to enquiries and request or directing as appropriateInventory/Asset Management:Maintain up to date inventory of all commodities and supplies in a moving balance format.Responsible for receiving procured itemsPhysically mark all equipment recorded in the in the equipment inventory register.Maintain a log of equipment breakdowns.Fleet Management:Ensure a safe and efficient operation of the MGIC fleet.Ensure driver monthly schedules and trip plans are published and updated throughout the year.Maintain adequate vehicles logs to determine mileage, vehicle history and maintenance requirements of each vehicle.Assists when needed in the preparation of car/travel routes.

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