Office Manager at KNCV Tuberculosis Foundation

KNCV Tuberculosis Foundation is an International Non-Profit organization dedicated to the fight against Tuberculosis (TB), still the second most deadly infectious disease in the world. KNCV is an international center of expertise for TB control that promotes effective, efficient, innovative and sustainable tuberculosis control strategies in a national and international context. Over the past century we have built up a wealth of knowledge end expertise initially by successfully controlling TB in the Netherlands. Since the 1970s, we have also shared our knowledge and expertise with the rest of the world. We operate from a central Office in the Hague in the Netherlands, a regional office in Central Asia and country offices worldwide.We are recruiting to fill the position below:Job Title: Office ManagerLocation: AbujaReports to: The Deputy Director, Operations.Purpose of the JobThe Office Manager is responsible for the logistics of staff including travel arrangements, organizes meetings internally and externally, ensures that the office supplies are in place.S/he is responsible for attending the security meetings and informing senior management on the security issues and trends.The Office Manager supervises the drivers and janitor based in Abuja.Duties and ResponsibilitiesMeetings:Organize appointments and meetings in the big hallMaintain calendars and schedulesManage travel arrangements (excluding the drivers at the regional offices)Writing minutes of the weekly internal meetings and distributesArranging presentationsPreparing and distributing correspondenceCompilig and present special reportsOrganizing catering services.Office and Utilities Administration:Ordering and maintaining office equipment, supplies and furniture;Organizing repairs and upgradesFollow through on maintenance agreements and supplier contractsResearching vendors for pricing and delivery optionsOffice File Management:Designing filing systemsEnsuring filing systems are maintained and up to dateAnticipating needed suppliesVerifying receipt of supplies before payment is requested. 

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