Human Resources Associate at Management Sciences for Health (MSH)

The Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health.We are recruiting to fill the position of:Job Title: Human Resources AssociateJob ID 13-10587 Location: Nigeria-Abuja Group/Office: PDG (Program Delivery Group) Dept/Unit: PDGGEN - Program Delivery Group Project/Program: A000 - None Specified Reports To: Human Resource ManagerGrade: E OverviewThe objective of the Human Resources Associate position is to assist HR Unit with interviews and hiring actions, ensuring completion of employee’s documentation and administration, complete administrative tasks related to all aspects of human resources management.She/he will be required to assist in preparing job advertisement and general correspondence, arrange, coordinate logistics support for selection, participate in interview process and maintain personnel files for country and field offices.The HR Associate will serve as the liaison between the field offices and head office for HR related activities.He/she will perform any other duties that may be assigned by the HR Manager.Specific ResponsibilitiesAssist with staff recruitment by sending invitations, scheduling & participating in interviews doing reference check, informs job applicants of their acceptance or rejection for employmentAssist in reviewing salary history of selected candidates and prepare salary analysis for potential hires Passing offer to potential hires and updating the HR Manager with their responsesInforming staff and team members of joining dates of new hires and coordinate with other departments for necessary arrangementsConduct exit interview for exiting staff and prepare a monthly exit interview reportBe aware of changes or updates in the country labor laws and inform the HR Manager of recent developmentsMaintain personnel records tracking employment history, Confirmation, promotions, transfers, salaries, and trainingIssuing of letter of employment and confirmation to newly employed staffVerification of certificates and follow-up on response from former employer andEnsure that all documents in respect of new employees are received in good time to facilitate prompt confirmation of appointmentUpdating the HR online databasesAdministering payroll system and maintaining staff related recordsReview Time Sheets for errors and correctnessPlanning, coordinating and conducting training occasionally, including induction programs for new hiresProcess of staff benefits such as health insurance and life/Accident insurance PlanServe as the liaison between field offices and head office for HR related activitiesConduct terror check for new hiresCollect approved leave form and updates the tracking sheetDraft correspondence for and on behalf of MSH staffAnd any other duties that may be assign from time to time

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