Human Resources Assistant at United Nations Development Programme (UNDP)

United Nations Development Programme (UNDP), helps developing countries attract and use aid effectively. In all our activities, we encourage the protection of human rights, capacity development and the empowerment of women.We are recruiting to fill the vacant positions below:Job Title: Human Resources AssistantJob ID: 13090Location: AbujaPractice Area – Job Family: ManagementVacancy Type: FTA LocalContract Duration: 1 Year with possibility for extensionGrade: G5BackgroundUnder the guidance and supervision of the DCD-Operations and HR Analyst, the HR Assistant provides HR services ensuring high quality, accuracy and consistency of work.The HR Assistant promotes a client-oriented and consistent with rules and regulations approach in the Unit.The HR Assistant works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff to exchange information and ensure consistent service delivery.Duties and ResponsibilitiesSummary of Key Functions:Implementation of HR strategiesImplementation of HR servicesSupport to staff career management and career developmentSupport to UN-related surveysSupport to knowledge building and knowledge sharingEnsures implementation of HR strategies focusing on achievement of the following results:Full compliance of HR processes and records with UN/UNDP rules, regulations, policies and strategies.Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management.Implements HR services focusing on achievement of the following results:Preparation of draft job descriptions, vacancy announcements, compiling matrixes, performing functions of Secretary in interview panels.Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas. Preparation of contracts (100/300 SSAs, SCs).Tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.Maintenance of the CO staffing table.Collection of background information for submissions to the Local Appointment and Promotion Board (CRP).Update of the CO rosters.Maintenance of proper filing system for HR records and documents.Provision of information for cost-recovery bills in Atlas for HR services provided by UNDP to other Agencies.Ensures proper staff performance management and career development focusing on achievement of the following results:Provision of background information to CRG.Provision of background information for drafting Whole Office Learning plan and individual learning plans.Ensures conduct of UN-related surveys focusing on achievement of the following results:Collection of information for comprehensive and interim local salary, participation in the work of LSSC, hardship and place-to-place surveys.Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:Participation in the trainings for the operations/projects staff on HR.Contribution to knowledge networks and communities of practice.Impact of ResultsThe key results have an impact on the execution of the CO HR services in terms of quality and accuracy of work completed. Accurate data entry and presentation of financial information and client-oriented approach enhances UNDP capability in the HR management.

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