Human Resources and Admin Assistant

Save the Children is the leading independent organization for children in need, with programs in over 120 countries, including the United States. We aim to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives by improving their health, education and economic opportunities. In times of acute crisis, we mobilize rapid assistance to help children recover from the effects of war, conflict and natural disasters. Each year, we and our partners reach millions of children in communities around the world. Join our dedicated and diverse staff in their work to improve the well-being of children everywhere.We are recruiting to fill the position below:Job Title: Human Resources and Admin AssistantRef No: 1900008VLocation: Ogoja, Cross RiverEmployee Status: Fixed TermRole PurposeTo provide administrative support and assistance for the development and management of Human Resources functions, for the development and maintenance of policies & procedures, for ensuring the health and safety of staff and for the promotion of the Child Safe Guarding PolicyKey Areas of AccountabilityThe scope of this role will include:Human Resources:Maintaining leave-tracking sheet and performance review schedule.Support in maintaining an updated personnel files in line with HR best practice standards.Support the HR Coordinator in compilation of payroll related documentsMaintain proper and accurate records /inventory of Office supplies distribution and usage by each HR team member.Organize central HR files.  Ensure documents are stored in an easy to access and understandable system.  Update and circulate the filing list regularly to HR team membersProcess for payments to consultants and vendors for HR related expensesPhotocopying of documents when requiredEnsure compliance with all relevant Save the Children policies and procedures with respect to child protection, code of conduct, fraud, health and safety, equal opportunities and other relevant policiesManage the scheduling and logistics of all interviews between candidates and the office.Prepare candidates for interviews with office by providing detailed information on the location, job descriptions, and methodology.Participate in the preparation for induction for new staff on the global and national policy guidelines and proceduresProvide administrative support to supervisors to arrange training opportunities for staff.Ensure a timely and proper filing of all HR related documents and support in collecting and updating staff informationAdministrations/Office Communications:Welcome and receive visitors to the office.Receive, collate and send letters and correspondence to field offices and partner offices.Manage the diaries of the state team lead where required.Maintain a general document-filing system.Manage calendars and arrangement of meetings for the Cross River officeAd hoc typing, scanning & photocopying for StaffCo-ordinate and maintain the SCI resource centre documentation system: receiving and filing official documents, publications, manuals, text and other materials in an easily retrievable manner and ensuring the security of all materials, text and documents in the centre.As delegated, to oversee minor repairs in the officeAssist the HR Coordinator in establishing and maintaining a list of contact details for preferred service providers including carpenters, electricians, plumbers, generator servicers and builders and make this list available on request.Managing incoming and outgoing post.Disseminate formal communications to staff.Maintain current contact database of other INGO, Partners, Government, Embassies and Donor organisations.Ensure that all equipment and supplies in Field Office are maintained in a safe and secure manner.Ensure the staff movement board is well maintained and up to date.To act as a cover for logistics functions in the field office in the absence of the Logistics/Admin Officer.Assist in the production and publications of all SCI official text, reports and other materials.Ensure the office is well stocked (procurement and monitoring) with necessary supplies stationeries and other consumables as well as maintaining and updating store recordsManage the procurement and distribution of Mobile phone cards to staffMonitor and supervise the activities and performance of the office cleaner(s) and security personnel.Ensure the First Aid kits are stocked and replenished with genuine drugsIn collaboration with line manager make arrangements for meetings and conferences as required ensuring these are delivered to a high quality and cost effectivelyFacilitate flight bookings for staff with the Country office Admin AssistantsEnsure accommodation is arranged for travellers (based on request). Ensure best value for money and that travellers are clearly informed well in advance of the booked hotel(s)Other:Other ad hoc tasks as requested by Line ManagerWorking ConditionsAbility and willingness to travel to projects and stay in basic conditions when necessary 

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