Human Resource Officer at Plan International

Plan International is an independent development and humanitarian non-profit organisation that advances children’s rights and equality for girls. We support children’s rights from birth until they reach adulthood, and enable children to prepare for – and respond to – crises and adversity. We believe in the power and potential of every child, but know this is often suppressed by poverty, violence, exclusion and discrimination.We are recruiting to fill the position below: Job Title: Human Resource OfficerLocation: Maiduguri, Mubi, BornoRole PurposeReporting to the Human Resources Coordinator, the Human Resource Officer will support the Human Resource Department in achieving its core objectives of:National staff are recruited, developed and managed in a strategic, proactive manner to ensure the mission’s human resource requirements for programs and support positionsNational staff benefits, data and information administration are carried out effectively, in close coordination with supervisors/managers and administrators at all bases, to ensure smooth delivery of internal services to employees.The management team is supported with all administrative tasks related to both national and international staff.Dimension of RoleHuman Resource Coordinator: Line management, exchange of information, reporting, collaboration, coordination.Logistics and Finance Departments: collaboration, coordination, and exchange of information.Abuja and other field-based Human Resource team: collaboration, coordination, and exchange of information.Key Roles/ResponsibilitiesSupport the Humanitarian response recruitment and Onboarding processEnsure that all steps of the recruitment process are followed accordinglySchedule interviews and confirm attendance of candidates.Manage the posting, advertising and circulation of vacancies and the screening of received applicationsLiaise with managers for technical shortlist and to define the interview panelEnsure interviews and tests are done in a timely manner and proper documentation submitted and filedParticipate in interviews as necessaryMaintain a database of written technical test and interview grids for all existing positions and work with coordination team to develop these tools for new positionsUpdate and maintain a recruitment tracking database and submit to Human Resource Coordinator on a monthly basisEnsure that all information related to payroll is received and filed in a timely manner and that supporting documentation is filedPrepare and distribute the pay slips to all staff on a monthly basisEnsure that signed time sheets and pay slips are received, tracked and filed correctly for all staffAct as the primary contact person with the insurance providers, communicating the start and end of insurance coverage promptly and ensuring the necessary administrative follow up is doneAssist the implementation of a uniform briefing process across the response and ensure that it is provided for all new staffFacilitate staff trainings on Human Resource policy and procedure, as assignedTrack the performance appraisal due dates for all staff and follow up with managers and to ensure they are reviewed in a timely mannerExtract and track relevant training information from performance appraisals and submit to the Human Resource Coordinator to be followed in the country Training PlanParticipate in the research and identification of training opportunities for staff in the responseProvide overall support to the Human Resource Department:Ensure the application of the Human Resource policy and provide advice and support to staff and managersParticipate in elaborating projects related to national Human Resource functioningDraft and circulate Human Resource department communications as necessaryIn collaboration with the Human Resource Coordinator, develop and maintain a tracking system for response statisticsAdditional Responsibilities:This job description is not intended to be all inclusive and the employee will also perform other related tasks as required and responsible for reporting and communication of progress and achievement of the specific assigned taskMaintenance of high technical standards.Conduct all duties in a professional manner following Plan International Nigeria staff regulations, values and codes of conduct

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