HR and Administration Manager at Save the Children

Save the Children is the leading independent organization creating lasting change in the lives of children in over 20 countries around the world. Recognized for our commitment to accountability, innovation and collaboration, our work takes us into the heart of communities, where we help children and families help themselves.We work with other organizations, governments, non-profits and a variety of local partners while maintaining our own independence without political agenda or religious orientation. Save the Children’s mission is to Inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.Save the Children is seeking suitably qualified candidates for its Humanitarian Response in the North Eastern part of Nigeria, in the capacity below:Job Title: HR and Administration ManagerLocation: Maiduguri, BornoJob Type: Full timeReport to: The Humanitarian Team Leader.Role PurposeThe post holder will manage the HR and Administration function of the Humanitarian response in the North East and maybe deployed as a field level HR Manager in a complex, large-scale emergency around the country.The HR/Admin Manager will be expected to lead on HR assessments, HR strategy, coordinate recruitment, develop robust systems, policy and practice on people management in complex emergencies.In most circumstances, the post-holder will be expected to mentor and/or capacity building existing staff; develop, manage and co-ordinate the overall functioning of administrative support systems for the Humanitarian Program as well as service providers and events which includes office management, facilities management, development and maintenance of policies and procedures, travel, and staff management.In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.HR Management:Assist with the strategic HR direction and support to the country humanitarian programme and local HR teamManage a local HR team for a country humanitarian programmeAssist with the analysis of HR needs of a humanitarian programme and look for sustainable solutions.Provide a generalist HR service to managers across a full range of humanitarian HR issuesHandle and advise on complex people management issuesMonitor and review the impact and effectiveness of HR management interventions amongst the humanitarian teamWork with humanitarian programme management to review staffing structures, grading and job profilesDevelop and strengthen HR systems, policy and practice in key humanitarian HR areas such as recruitment (surge capacity), induction, training, performance management and staff careDevelop and manage practical humanitarian HR information systemsProvide operational HR support with local recruitment, induction, discipline and grievance issuesMake use of all available policy, practice, checklists and guidelines (HR minimum standards, emergencies HR toolkits) and ensure Save the Children good practice is in placeComply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.Administration Management:Management of Office facilities and travel for the Humanitarian teamEnsure the Humanitarian Office is well equipped, has sufficient levels of supplies (consumables, stationery, equipment) etc, is fully functioning and fit for purpose to enable all staff to operate with maximum efficiencyOversee the maintenance of Humanitarian office premises/residences, furniture, fittings and all equipment in a fully functioning state.Pro-actively identify potential problems affecting staff and the running of the office, proposing solutions and working to put them in placeManage the Administration budget including preparation and monitoring; manage cash flow forecasting and supervise the petty cash for support servicesManage and supervise the Administration staffOffice Management:Manage and oversee all day to day office management issues to ensure smooth running SC officeDevelop and manage plans for office seating to ensure that all staff are suitably accommodatedEnsure that meetings/workshop services provided to SC is efficient and effectiveEnsure effective reception management and that there is always appropriate cover and a professional service is provided at all times to staff and visitorsEnsure the effective flow of information between the Abuja, and Borno OfficesOversee the equipment and inventory in accordance with SC Global Policies and Guidelines. This includes safety/security and maintenance of equipment;Responsible for ensuring the office has adequate supply of stationery, consumables etc and ensure its effective useDevelop, manage, and oversee effective relationships with service providers suppliers, landlords, etc, ensuring transparency and value for moneyFacilities Management:Ensure premises are fit for purpose and suitably equipped and a tidy and professional appearance is maintained.Develop and maintain general office equipment track; regularly evaluate equipment and plan/recommend up-grade for future needs and also the disposal of obsolete items, take initiatives to adapt economical solutions/services, best practices to save SCI resources.Manage, communicate, implement and maintain office Health and Safety procedures including annual risk assessments and in consultation with the Head of Safety and Security develop evacuation and accident proceduresEnsure full Health and Safety induction of new staffCarry out a monthly maintenance and Health and Safety check, and arrange, as required for any work to be carried outLiaise with landlords on all SC rented propertiesOversee the overall maintenance of the residence/office premises, facilities assets and equipment (physical work environment) and ensure that these are secure and efficiently utilizedReview and annually update all contracts and leases and ensure they are kept up to date and that all leases are compliant with the Nigeria government tax and other legal requirementsOversee the annual preparation of the renewal of licenses and permits as appropriate 

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