Head of Mission Assistant at Médecins Sans Frontières (MSF)

Médecins Sans Frontières (MSF) is an independent international medical humanitarian organisation that delivers emergency aid in more than 60 countries to people affected by armed conflict, epidemics, natural or man-made disasters or exclusion from healthcare.Job Title:Head of Mission AssistantPosition in the organization chart:Hierarchically and functionally accountable to the Head of Mission (HoM)He/she will work in close collaboration with Head of Mission and other Coordinating Departments.Main Objective of the position:Provide support to the mission by assisting the Head of Mission in the administrative part of coordination tasks, ensuring a smooth relation with local and national authorities, contributing to the context analysis and follow-up, providing translations and interpreting in order to facilitate coordination of tasks in the mission.Specific Responsibilities and Duties:Assist the Head of Mission (HOM) in the context analysis, disseminate relevant context information to the coordination team, regularly inform them on key issues, update general information on the context for MSF internal documents, and advise on cultural appropriateness of organisational activities and individual behavioursKeep good knowledge of counterparts in different administrations and file field contacts (other NGO’s, UN agencies, local authorities…) verifying that they are easily accessible in order to facilitate contacts and meetings?At the request of the HOM, represents MSF in meetings (NGO, official bodies, administration…).Ensure the follow up of relevant administrative dossiers such as the MSF registration in a country, working permits, immigration policies, national protocols, etc.At the request of the HOM, prepare and conduct an information briefing focusing on the country context for International, Regional and Relocated Staff.Translate documents and act as an interpreter when neededCommunicates pro-actively all important/relevant news/information regarding the context of the Country to the coordination teamFacilitates contacts and organizes appointments with national authorities and local partners.Compiles press reviews at the request of HOM and shares them with HOM, MCT and field teams.Keeps all the documents, reports, files updated, properly filed, and easy to access for the HOM and any other internal user when needed.Legal and administrative issues:Ensure ongoing researches on national protocols, keeps MCT informed on any changes and spread information in the fieldCompiles and summarizes data and information on specific questions at the request of the Head of Mission.Ensures the close follow up of key administrative issues as registration of MSF in the country, work permits, immigration, procedures for importing medicinesTranslation and interpretation:Translates documents for the head of mission as well as documents that are of general interest for the Management Coordination Team.Goes with the head of mission to meetings and translates for the HOM when needed.

Apply at https://ngcareers.com/job/2016-12/head-of-mission-assistant-at-medecins-sans-frontieres-msf-465/