Grants Manager in Emergencies – Deployment Roster at Plan International

Plan International Nigeria is part is the global federation of Plan International and was registered as a National Organization in 2014 in Nigeria. Plan International works in 52 developing Countries across Africa, Asia and the Americas. Plan’s Global Strategic Goals (2017-2022) is to advance Children’s Rights and Equality for Girls ad our Ambition is, “together, we take action so that 100 million girls learn, lead, decide and thrive”. We reach as many children as possible, particularly those who are excluded or marginalised through the delivery of high-quality programmes that deliver long-lasting benefits to children and their communities.We are recruiting to fill the positions below:Job Title: Grants Manager in Emergencies – Deployment RosterReq ID: 24881Location: NigeriaReports to: Emergency Response ManagerOverviewEmergency Roster:The Emergency Roster is a database of pre-selected deployable internal and external candidates who have the appropriate skills and experience to support emergency preparedness and response. It also stores information on these candidates.The purpose of the roster is to ensure that we have the right people in the right place and the right time with the right skills.Roster Members are expected to deploy to an emergency response within 72 hours or once an entry visa is received. A Roster Member is selected from the Emergency Roster as and when a roster request is received from one of our country offices.Context and Dimensions of RoleThe Grants Manager will be deployed, often at short notice, to support a Country Office respond to a particular emergency.The Grants Manager will manage all aspects of the response with regards to leading on proposal development and funding opportunities, ensuring appropriate procedures are in place, adhered to and flagging any concerns to the ERM and CD.Key TasksFundraising:Lead fundraising and resource mobilisation initiatives ensuring a priority focus on the specific needs of girls and coordinate proposal management.Directly support the Emergency Response Manager (ERM) and Programme staff to prepare and develop proposal.Maintain in-country donor and NO relationships to identify possible grant funding opportunities, including representing at local donor meetings.Maintain and distribute the funding tracker as part of the regular situational reports (sitreps).Review proposals and check for compliance to donor program and financial requirements.Lead in the draft and signing of FADs and addendums at CO, RO and IH level if necessary.Review Donor agreements and facilitate submission and approval of the same as required.If required, develop a resource mobilisation plan in support of an Emergency Response strategy.Coordinate input in to the UNOCHA managed Financial Tracking Service (FTS)Grant Compliance:Provide continuous oversight of compliance to donor procedures and requirements throughout the project cycle, from start-up, implementation and closure.Perform detailed audit reviews of emergency projects with special attention to procurement processes and supporting documentation, specific donor compliance and legal requirements.Review relevant procurement/bidding documentation to ensure donor compliance.Communicate and coordinate as necessary with IH legal counsel department on legal contract issues.Advise the Emergency Response Manager, identifying gaps and issues and provide corrective recommendations. As appropriate, help ensure required remedial actions are taken by others in a timely manner.Act as a focal point for grant compliance guidance, providing support and training to the Emergency team and broaderCountry Office.Grant Management:Organise and conduct grant start-up and close-out processes and workshops including orientation for Programmes staff on grant/donor procedures and requirements, project timelines, budgets and other necessary compliance requirements.Coordinate and supervise the drafting and completion of project and donor reports, working across the ER team to ensure reports are completed in a timely, high quality fashion. As part of this, develop and maintain a reporting schedule.Maintain ongoing contact with Program Managers and other implementation staff to track progress and implementation of grant-funded projects.Maintain a highly organised document management system in hardcopy and electronic, ensuring projects meet any donor’s record keeping requirements.Ensure partnerships with NOs and donors are effectively managed to achieve productive and successful relationships. This includes arranging donor/NO field visits in collaboration with the Communications staff.Working closely with the Program Manager(s), ensure timely preparation of partner agreements.Convene periodic grants management meetings with PU/Program Managers, Program Specialists, Implementation Managers and other relevant staff to ensure grant integration across PUs/Program Offices.Conduct monitoring and support visits to grant projects as needed to resolve grant management issues.Ensure all relevant staff, including incoming staff, receive copies of all documentation (grant proposals, budgets, reports, evaluation reports etc.) 

Apply at