Grants and Finance Officer- Maiduguri at Plan International

Plan International is an independent child-centered international development organization committed to advancing the rights of children and fight against poverty. Plan has no religious, political and government affiliation. For over 78 years, we have supported girls and boys and their communities around the world to gain the skills, knowledge and confidence they need to claim their rights, free themselves from poverty and live positive fulfilling lives. Plan currently works in 70 countries including Nigeria.Plan International officially started operations in Nigeria in 2014 and works to strengthen and promote the rights of children. Our programme is currently focused on basic education; improve community health services, youth and citizens’ participation in governance and creating economic opportunities and livelihoods for the poor, building resilient communities through our emergency and humanitarian response in the Northeast. Plan Nigeria works with communities, civil society organizations, development partners, government at all levels and the private sector. We are looking for people who are experienced, dedicated, have passion and want to make a difference in the lives of people Role Purpose: The purpose of this role is to provide grant and financial support for the Maiduguri field office in line with policies of Plan International Nigeria, donor requirements and Nigerian laws. The post holder will be supervised by the Humanitarian Finance Manager and expected to work very closely with other members of the programme team, particularly the programme staff. Job Title: Grants and Finance OfficerReq ID: 22027Location: Maiduguri, BornoContract Duration: 20 Months Key End Results and typical Responsibilities    Grants Administration:Assist with drafting grant agreement documents, modificationsAdminister the full cycle of grants management activities beginning from pre-award assessments, monitoring/compliance visits and close-out procedures.Track grantee contractual obligations, e.g., pre-award conditions Capacity Building and Support:Provide technical assistance in terms of accounting, financial management, financial policy formulation, and systems of internal control to all grantees to ensure compliance in terms of Donor rules and regulations.Perform assessments of grantee organizations as directed by the Humanitarian Finance Manager.FReview grantee budgets and provide assistance and guidance where necessary including the monitoring and interpretation of project budgets versus actual expenditures.Train and mentor grantees on policies and procedures and Donor regulations.Regular Monitoring and AuditsFacilitate the claiming process for grantees and ensure that timely reimbursements are receivedPerform monthly reviews, audits and approval of grantee expense reports ensuring that expenses are auditable and verifiableConduct and document regular grantee site visits to ensure that pre-ward conditions are addressed and implemented by grantees within the period specified in the grant agreementEnsure receipt of timely and accurate accounting and financial reports from partnersReview budgets and ensure that budget amendment requests from grantees are timeously communicated to Humanitarian Finance Manager for approvalMonitor the grantee burn rate, regularly advise the grantee and programs teams of issues earlyMonitor and track grants related performance measurement indicators and liaise with Humanitarian Finance Manager to implement strategies to improve performanceEnsure that grantee advances and expenses are accurately and timely recorded in the accounting software and reconciled to supporting documentationConduct close out visits at the end of grantee agreements, document finding and ensure that all close-out checklists are completed and outstanding issues are addressedEnsure that grantee files are up to date Travel Advances:Ensure that filing of travel advances, per diem calculations and travel reconciliation forms are reviewed;Ensure that all travel advances are timeously liquidated Petty Cash Maintenance:Prepare the monthly petty cash journal and submit to the Field Coordinator for approval and ensure close out on a monthly basis Fixed Asset Register Maintenance:Maintain fixed asset registerEnsure that bi-annual physical verification of assets is doneReport any discrepancies immediately to the Field CoordinatorEnsure that Insurance for all assets is renewed annually and on time making sure that all assets are coveredPerform any other project related duties as specified by the Field Coordinator or Humanitarian Finance Manager

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