Front Desk Officer at Plan International

Plan International is evolving in response to shifts in international development and humanitarian response. We are doing this so we can continue to make a stand for children’s rights. We support children’s rights from birth until they reach adulthood. And we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledgeWe believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. Having identified girls as the most marginalised group, they will be our ongoing focus as we work towards helping 100 million girls learn, lead, decide and thrive within their communities. As we embark on this ambitious and exciting journey, we are recruiting for talent across the globe.We are recruiting to fill the position below:Job Title: Front Desk OfficerLocation: AbujaReports to: Admin CoordinatorRole PurposeTo ensure that communication between Plan Nigeria and its customers both internal and external are conducted in a smooth and professional manner.To receive Plan International Nigeria’s visitors and coordinate visits to staff within the office premises.Dimensions of the RoleInterface between Plan International Nigeria and the publicAll Plan staff Custodian of Petty cash fundsProcessing of mailsCoordinate and organization of the reception of Plan International NigeriaArea of Responsibility - Country OfficeAccountabilitiesHandle all incoming and outgoing calls in a professional mannerEnsure that the front office/reception hall is kept clean and managed in a professional manner.Receive visitors and directing them appropriatelyReceive mails and parcels and ensure that they are appropriately dispatched without delay.Register all incoming and outgoing calls and mails, and other correspondenceAssist in the provision of logistical support for all meetings, workshopsDevelop a rating system for mails received for the CD to enable easy retrieval;Management of Petty cash funds disbursement and Replenishing petty cash to ensure cash balances are not exhausted.Receives Cash and raises receipts (ensure all documents are signed)Prepare Bank Deposit Slips and forwards deposit slip and receipts to the finance departmentDelivers/releases cheque to payee (Vendors or service providers)Receive and deliver all applications for recruitment purposes;Provide an interface between correspondences from other organizations and Plan NigeriaSupport in purchase requisition creation and maintenance in SAPEffect any other duties that may be assigned from time to time by the Admin CoordinatorEnsures that Plan International’s global policies for Safeguarding Children and Young People andGender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.Key RelationshipsMaintains high contact with the Admin and Logistics Manager and Admin staff at CO and field officesMaintains high contact with Plan Nigeria’s visitors, vendors and service providersMaintains a fair contact with the finance officer for finance related activities

Apply at