Front Desk Officer at Health Initiatives for Safety and Stability in Africa (HIFASS)

Health Initiatives for Safety and Stability in Africa (HIFASS), is a non-profit organization registered in 2007 in Nigeria with a core objective of expanding quality health care and treatment in Africa. Over the years HIFASS has provided manpower and associated technical support to PEPFAR HIV/AIDS program and Research activities, USAID and World Bank funded projects in Nigeria and further more played a role in the management of personnel services.Job Title: Front Desk OfficerGeneral DescriptionThe Front Desk Officer is responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner.Essential Job Functions, Duties and ResponsibilitiesWelcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.Re-direct calls as appropriate and take adequate messages when requiredDirect all visitors to the appropriate staff member or officeAssist the communication manager to maintain programme/office calendarAssist in scheduling and arranging for meetings and conferences to include agenda, attendance and venue management.Assist in gathering a variety of presentation material for use in meetings, training sessions, or for publication.Maintain employee and department directories.Monitoring and reporting on office logbooks.Manage e-mail correspondences as necessary.Assist the Director Admin to maintain a filing system and file all correspondencesEnsure that the reception area is kept neat and tidy so as to maintain the good image of the organization.Perform other duties as assigned.

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