Front Desk Associate at APIN Public Health Initiatives

APIN Public Health Initiatives (APIN) is a non-governmental donor-funded organization dedicated to the prevention, treatment, care and support of diseases of public health importance in Nigeria, including HIV/AIDS, tuberculosis and malaria, among others.We are recruiting to fill the vacant position below:Job Title: Associate – Front DeskLocation: Abuja Job SummaryTo provide administrative support and manage day-to-day running of the office reception areaJob TaskReceive, direct and manage enquiries from all visitors, implementing partners, and vendors coming to APIN office by routing them to the most appropriate authority.Overall manning of the Front Office by working closely with the cleaners and security officers for proper cleanliness and orderliness of the organization’s first point of contact.Interfacing with Newspaper vendor for daily supplies of newspapers and magazines for the office; and preparing weekly payment for same.Maintain and update phone contacts of all APIN staff and share updated copy every quarter to capture new joiners and exclude those that have exited from the organization.Produce electronic copies of documents by scanning, as requested by staff members.Assist in the preparation for, and reporting on, training programmes, especially in the design and printing of certificates and tags for training participants.Place and screen both internal and external telephone calls and answer enquiries with discretion.Track all outgoing official mails to ensure delivery; and dispatch all incoming mails duly documented in the internal movement register.Maintain and manage individual files for all stakeholders and as well as retrieving all treated letters. 

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