Finance Officer (BMGF)

Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.We are recruiting to fill the position below:Job Title: Finance Officer (BMGF) Location: Niger Department: Finance Length of contract: 4-years Grade: 6 Travel involved: Up to 20% in country Reporting to: Project Manager Dotted line manager: Country Finance Manager Job PurposeTo work closely with the Project Manager and with the Project team to ensure the project maintains acceptable accounting standards and financial control according to the MC and donor finance rules and procedures.Scope of Work:The Finance Officer will be responsible for timely posting of all invoices approved and paid, budget analysis and reconciliation, petty cash management, banking, filing of field office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc.S/he will also ensure orderliness within the finance department.The Finance officer will deal with all cash receipts and payments as well as advising the State team Manager and other Technical Officers on all financial matters and sharing areas of concern along with suggested solutions aligned with MC and donor guidelines.Key Working Relationships:The Finance officer (FO) will report to the Project Manager while interacting directly with other staff including the Administrative and the Technical officers in the office. S/he will also work with stakeholders, Local government and communities in the state.The FO will indirectly report to the Finance Manager at the Country office.Key Accountabilities Finance work (50%):Prepare monthly reports to the Project Manager as set on monthly finance timetable which comprises the following:Bank reconciliation statement including copy of bank statement Aged list of outstanding Advances and Other ledger balancesFixed asset register update and Spot Check reportsAuthorized Petty Cash Count Certificate and reconciliations Monthly timesheet updateEnd of Month ChecklistMaking Payments of all meetings, workshop and training participants and consultantsSafeguarding the organisation resources by scrutinizing all payment requests, TAFs, PRFs and by adhering to the MC Manual, Policies and ProceduresAdvising the State team Manager and other Technical Officers on all financial matters and sharing areas of concern along with suggested solutions aligned with MC and donor guidelines.Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock outs occursRegister Invoices  delivered by suppliers into PSFPost Field returns into PSF as per MC guidelinesReview all cash and Bank transactions posted into PSF on a weekly basis Support In the preparation of monthly BVAsSupport in budgetary planning and revisionsSupport in the timely completion of checklists for month and year endsBe responsible for issuing travel and activity advances to the team members, consultants for any official travels, including reconciliation of the same on returnAny other reasonable duties as may be required from time to timeSuppliers Invoice (25%):Receive all invoices of suppliers and vendors from the Senior Administrative officer and prepare the Invoice authorization formsReview and post all invoices onto PSF ledger ensuring the accuracy of codes, support documentation, budget availability and necessary approval from the authorized personnelPrepare all payments – cash, cheque, bank transfers and obtain approval from the authorized personnelPost payments onto PSF general ledger ensuring the accuracy of all the required codesFiling and Admin (15%):In charge of archiving and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance teamIn -charge of collating timesheets of all field office staff Petty Cash management (10%):In charge of keeping the Petty cash imprest system and records, making requisitions and issues as approved by the authorized personnel. Take collections after issuing proper receipts and make a deposit of all cash collections in a timely, honest and trust worthy mannerCount Petty Cash on a minimum of a monthly basis with the Project Manager/Finance ManagerPost all petty cash invoices and vouchers into the General Ledger with accurate codes 

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