Finance Officer at Premiere Urgence Internationale (PUI)

Premiere Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency. PUI is implementing humanitarian activities in Nigeria since April 2016, supporting population with food security, nutrition and health project in Maiduguri and Borno State. PUI is now looking for its Health  team in Monguno, to fill the vacant position below: Job Title: Finance OfficerLocation: Monguno, Borno StateGeneral ObjectiveThe Finance officer has to assist the AdminManager in all the activities related to finance and cash management.Responsibilities and TasksTreasury & Cash Follow-up:To manage the petty cashTo do daily physical inventory of the petty cash with the Admin Assistant, and report any discrepancies to superiorTo insure availability of cash at base level and forecast any cash issueTo prepare and follow up the pay-outs and advances, within established guidelinesTo prepare and validate any checks done at base levelTo monitor due dates for payments of contractsTo organise the good process of regular paymentsTo guarantee security of the cash and confidentiality of informationFinance & Accounting Management:To check, before recording any entry, that the invoices are compliant with PUI’s regulations and proceduresTo record all expenses in the excel books on a daily basis, and to properly fill in the information needed (date, accounting code, project, budget code, etc.)To participate in the consolidation of budget follow-ups and cash forecasts at base levelTo prepare the weekly financial forecast of the base, compile it, and send it to the Admin Manager for validationTo be in charge of the monthly closing, revision and accounts for the baseTo issue vouchers, and to properly archive the invoices and Saga vouchers in dedicated files, as per the donors’ rules and regulations.To collect all invoices exempted from the VATTo issue a monthly With Holding Tax reportTo prepare the bank reconciliation at the end of each monthTo check and to be responsible for following up the program payments if applicableTo be responsible of the preparation of the annual closing documents for the base.To assist in the preparation for the external audit visits (donor and coordination visits)Other:The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.Priorities of the Department To be able to respect the monthly accountancy calendarTo implement successfully mobile payment to reduce cash payment as much as possibleTo insure the accountancy hard copies qualityTo implement successfully the withholding tax report and payment

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