Finance Manager at Action Against Hunger (ACF)

Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.Job Title: Finance ManagerLocation: Maiduguri, BornoDescriptionWe are looking for a highly skilled, creative Finance Manager, to direct Financial procedures and policies, planning, budgeting and overseeing costs and general accounting.About the ProgramAction Against Hunger-USA has been operational in Nigeria since 2010 responding to both chronic and acute needs through a multi-sector strategy where Nutrition, Food Security and Livelihoods, Water, Sanitation and Hygiene activities are integrated to have a meaningful impact on people’s resilience.The main objectives of the country program are to continue building on Action Against Hunger-USA reputation for nutritional expertise to deliver integrated Nutrition, WASH and FSL assistance in the high caseload Northern Nigeria States, build evidence from our pilot projects and influence policy makers to find long lasting solution to under nutrition and hunger, while responding to the dire humanitarian situation created by the devastating conflict on-going in the North East. This will be done through applying, where possible, attempts to find durable solutions in line with the New ways of Working and Humanitarian Development Nexus.The Nigeria mission program has a central office in Abuja and 3 main field office across the North, Action Against Hunger-USA-USA runs intervention in 3 States of Northern Nigeria including two States affected by the ongoing conflict. We have a country team of around 550 staff (45 Third Country Nationals) and a budget for 2018 projected at 50 M US$. Our main donors and partners in Nigeria include USAID/OFDA & FFP, DFID, ECHO, EU EDF, AFD, UNICEF, SIDA, SDC and GAC.You'll contribute to ending world hunger by:ensuring sound and transparent administration of funds by providing accounting and financial management consistent with Action Against Hunger's financial management framework and local legislation.ResponsibilitiesConsolidate the Base accounts monthly:Disseminating information about the accounting procedures of the base and ensuring that these procedures are respected.The comprehensiveness and precision of entries and the correct budgetary charging of expenses.Ensure field books are close on monthly basis towards the end of the month.Timely forwarding of accounting information to the capital.Ensure that all Cash count & Bank Reconciliation are done at the month end for field books.Ensure that all accounting documentation is updated on daily basis & reconciles Bank Books, Cash Books.Review the field monthly accountancy to ensure correctness of account codes, budget lines and descriptions used and feedback is sent to all admins on accountancy.Prepare a detail report for Finance Coordinator on outstanding / prepaid advances if requested.Responsible for Base Tax operation:Ensure that the base is in compliance with in-country tax policies.Ensure monthly WHT is deducted from suppliers and recorded correctly in accountancy.Ensure that proper documentation is filed for WHT on monthly basis.Assist Finance Coordinator in ensuring a good Tax system is in place at the base.Contribute to Grant financial management, donors compliance & budget analysis:Support budget holders in developing their forecast and monitoring their lines.Receive & incorporating budget forecast in BFU.Organize & lead monthly BFU meetings at the base & provide updates to Finance Coordinator for each grant.Monitor level of over/underspending per budget lines and provide feedback to Finance Coordinator.Inform the Finance Coordinator for any information which impact the grant financial status.Warning the Head of Finance Department and Field Coordinator of financial risks.Review donor guidelines and ensure flexibility is respected.Ensure proper filing of grants vouchers (review hard documents, review archiving process with the Capital finance team in close coordination with Finance CoordinatorTreasury forecast & cash management:Implementing the Cash Management procedures on the base and ensuring they are respected.The availability and safekeeping of the necessary cash.Authorising and making payment for purchases falling within the monthly forecast of his/her base.Ensure timely & realistic forecast is sent to the capital.Meet program managers to ensure good forecast in line with spending plan.Ensure expenditures are in line with the forecast prepared, analyse discrepancy between cash and budget forecast and put in place corrective measures.With the help of Capital Finance Officer, monitor funds & ensure that there is a low balance towards end of the month.Ensure that the funds are requested accordingly as requested in the cash forecast.Object Capacity building for finance & Non finance staff:Work closely with finance team to build their capacity.Organize BFU & forecast meetings with all key staff (finance & Non-finance) to ensure the team is well trained on BFU & recognize the importance of BFU.To develop and conduct training for finance staff on accounting policies & tools at the base level.Identify the needs of finance staff training & arrange training sessions accordingly.Provide induction/briefing on accountancy to all field employees joining finance department.Conduct regular refresher trainings on accounting tools to new/existing finance staff on regular basis.Develop & share new tools with Finance Coordinator to improve mission accountancy quality & budget allocation.Supervision & Team Management:Supervise Finance Officer & Finance Assistant.Conducting performance appraisals and setting quarterly /yearly objectives of Finance Officer & Finance Assistant.Conduct internal Audit:Conduct internal Audit from time to time by using FAP “Financial Audit tool”.Share Audit report with Finance Coordinator with recommendations & action plan.Follow up on recommendations for improvement on regular basis.Management of fraud and corruption cases:Alert on suspicion of fraud and corruption through the appropriate channel.Identify fraud and corruption cases in the base.Sensitize the team on the management of fraud and corruption risks.Alert on suspicion of fraud and corruption through the appropriate channel. 

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