Finance Manager at Action Against Hunger | ACF-International

Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.We are recruiting to fill the position of:Job Title: Finance ManagerLocation: Damaturu,  YobeJob type: Full timeStart date: as soon as possibleDirect Line Manager: Operations Support CoordinatorObjective 1-Consolidate the base accounts monthly:Disseminating information about the accounting procedures of the base and ensuring that these procedures are respected The comprehensiveness and precision of entries and the correct budgetary charging of expensesEnsure field books are close on monthly basis towards the end of the monthTimely forwarding of accounting information to the capitalEnsure that all Cash count & Bank Reconciliation are done at the month end for field booksEnsure that all accounting documentation is updated on daily basis & reconciles Bank Books, Cash BooksReview the field monthly accountancy to ensure correctness of account codes, budget lines and descriptions used and feedback is sent to all admins on accountancyPrepare a detail report for Finance Coordinator on outstanding / prepaid advances if requestedObjective 2-Responsible for base tax operation:Ensure that the base is in compliance with in-country tax policiesEnsure monthly WHT is deducted from suppliers and recorded correctly in accountancy.Ensure that proper documentation is filed for WHT on monthly basis.Assist Finance Coordinator in ensuring a good Tax system is in place at the base.Objective 3: Contribute to grant financial management, donor compliance & budget analysis:Support budget holders in developing their forecast and monitoring their linesReceive & incorporating budget forecast in BFU.Organize & lead monthly BFU meetings at the base & provide updates to Finance Coordinator for each grantMonitor level of over/underspending per budget lines and provide feedback to Finance CoordinatorInform the Finance Coordinator for any information which impact the grant financial statusWarning the Head of Finance Department and Field Coordinator of financial risksReview donor guidelines and ensure flexibility is respectedEnsure proper filing of grants vouchers (review hard documents, review archiving process with the Capital finance team in close coordination with Finance Coordinator.Objective 4-Treasury forecast & cash management:Implementing the cash management procedures on the base and ensuring they are respectedThe availability and safe keeping of the necessary cashAuthorising and making payment for purchases falling within the monthly forecast of his/her baseEnsure timely & realistic forecast is sent to the capitalMeet program managers to ensure good forecast in line with spending planEnsure expenditures are in line with the forecast prepared, analyse discrepancy between cash and budget forecast and put in place corrective measuresWith the help of Capital Finance Officer, monitor funds & ensure that there is a low balance towards end of the monthEnsure that the funds are requested accordingly as requested in the cash forecast.Objective 5-Capacity building for finance & Non-finance staff:Work closely with finance team to build their capacityOrganize BFU & forecast meetings with all key staff (finance & Non-finance) to ensure the team is well trained on BFU & recognize the importance of BFUTo develop and conduct training for finance staff on accounting policies & tools at the base levelIdentify the needs of finance staff training & arrange training sessions accordinglyProvide induction/briefing on accountancy to all field employees joining finance departmentConduct regular refresher trainings on accounting tools to new/existing finance staff on regular basisDevelop & share new tools with Finance Coordinator to improve mission accountancy quality & budget allocation.Objective 6 -Supervision & team management:Supervise Finance Officer & Finance AssistantConducting performance appraisals and setting quarterly /yearly objectives of Finance Officer & Finance AssistantObjective 7 - Conduct internal audit:Conduct internal Audit from time to time by using FAP “Financial Audit tool”Share Audit report with Finance Coordinator with recommendations & action planFollow up on recommendations for improvement on regular basisObjective 8 - Management of fraud and corruption cases:Alert on  suspicion of fraud and corruption through the appropriate channelIdentify  fraud and corruption cases  in the baseSensitize the team on the management of fraud and corruption risksAlert on  suspicion of fraud and corruption through the appropriate channelInternal & External RelationshipInternal:Directly reporting to Operations Support CoordinatorCoordination with mission Finance CoordinatorLiaise with mission Finance teamLiaise with Abuja Log teamLiaise with Abuja HR teamExternal:Interaction with suppliers, banking and financial institution service providers, tax offices and other national authorities or institutions with which ACF has working relationships for administrative and financial needs at the base level.

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