Finance Assistant at Médecins du Monde (MdM)

For more than 30 years, Médecins du Monde, a campaigning medical organization committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies. Those working for this independent organization do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.MdM currently works in 46 countries across all continents where it focuses on 4 priority areas: caring for the health of migrants and displaced persons, promoting sexual and reproductive health, combating HIV and reducing the harm and risks associated with drug use, crises and conflicts.  Job Title: Finance AssistantLine Manager: Finance CoordinatorLine reports: N/ALength of contract: 6 monthsPossibility for extension: yesJOB TASKSUnder the supervision of the Finance Officer, the Finance Assistant will be responsible for the following main activities in accordance to national and MdM procedures:Cash Box ManagementAccountancyGeneral AdministrationTASKS DESCRIPTION:Cash Box ManagementMake payments according to MdM procedures.Keep the cash and cash boxes safe and according procedures.Estimate petty cash, and make request to the Administrative Coordinator for replenishment.Perform daily/weekly/and monthly cash control with Finance Officer.if necessary, realize the payment of monthly per-diem and advance of salary according to MdM procedures for the international staffManagement of safety envelop for international staff (payment and refund - in and out)AccountancyEnter invoices & payments data regularly into accountancy software (saga) in accordance with MdM standards and to the accountancy and budget framework.Prepare the payment of expenses related to the daily operation of the MdM programs, according to MdM procurement procedures (Mission Request, Purchase order, contract, invoices & receipts, quotations, and proformas etc.)Double check of records, according to MdM & donor proceduresVerify that all the receipts/invoices are correctly filled and they are eligible for MdM accountancy (indicating: date, details of the supplier, clearly written the amount with the stamp PAID);Make cash advances for operation to validated staff after validation of the Finance Coordinator and ensure that all advance are reconciled/closed by the end of the week & month.Prepare (glue and copy) and archive all necessary documents for monthly accountancy in accordance with MdM procedures: accountancy (ledger, cash controls) and annexes.Complete the monthly closing operation of the cash accounts in accountancy after validation of Finance Coordinator, in the schedule fixed and send the documents requiredKeep the administrative archive on the mission (do the copies, classify and archive)Support to look for invoices when requiredAdministrationDevelop filing system for administration department, and after validation of Administrative Coordinator,Realize copying and filing and scanning, especially for accountancyAssist during organization of trainings, accommodation and transportationReportingPrepare a summary of weekly activitiesParticipate in a pro-active way to the improvement of the MdM internal meetings (general, admin, security…)OtherBe flexible in performing his/her dutiesInform immediately the security focal point in case of any security problemPerform other additional duties on request of the Finance Coordinator 

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