Field Officer at Danish Refugee Council (DRC)

Danish Refugee Council (DRC) is a Danish international non-governmental organisation, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world. DRC is present in more than 30 conflict territories around the world assisting displaced people with shelter, food, income generating activities, and wide range of other assistance. It is of utmost importance for DRC to work in compliance with the DRC Accountability and Quality Management system and national legislations. Smooth, reliable and effective operational systems are preconditions for DRC to maintain its position as a trustworthy and reliable partner for our donors and an accountable organisation towards our beneficiaries.  We are recruiting to fill the position below: Job Title: Field OfficerLocation: Ngala, Borno The PositionThe incumbent will oversee the support function including the overall Ngala Office, Guest House and Office, coordinate with stakeholders on ground and support program team as necessary.The positions work closely with Roving Admin Assistant, roving finance and logistics and reports directly to the Logistics Manager in Maiduguri.ResponsibilitiesGuest House Management:Coordinate all issue of the Guest House including what is required to improve the Guest House, space available before staff from Maiduguri book their flight to NgalaEnsures Guest House running including managing cleaners and security guard working in the Guest house. Support the mentioned staff to ensure that cleanness is properly done and security guard is timely on duty including other roles as necessary.Responsible for allocating rooms for staff on first – come, first served. Ensuring proper tracking on the white board on rooms taken and rooms available and updating Maiduguri on rooms available.Coordinating contribution from staff on matters pertaining kitchen so that the cleaner/cook can prepare meals for staffFleet Management:Responsible for managing all the fleet in Ngala and liaising closely with Fleet Officer in Maiduguri including reporting any vehicles breakdown, condition of vehicles so that action is taken to rectify the problemSupervision of the two drivers in Ngala by ensuring the drivers are supported, movement are authorized and movement board are updated.Liaising with transport service provider in Ngala for timely provision of trucks to support secondary transportation during food distribution in campsVehicles are serviced timely and refuelled before fuel is below half tank to ensure movement is guaranteed whenever required.Ensuring coordination of Pick up and drop off of staff.Warehouse:Receiving food items as per the order and ensuring that the food items are offload as soon as possible, stacked in the warehouse neatlyUpdating all the warehouses documents including Bin-card, stock cards and filing other necessary documents such as waybill, approve release order etc.Fumigating the warehouse and ensuring cleanliness of the warehouseOffice Management:Office management especially Offices supplies, equipment, internet and day-to-day management of OfficeSetting up staff sign-in and sign-out for the necessary staffPlanning and timely ordering supplies from Maiduguri that is required by the team in NgalaOther:Focal point for HR Administration in the officeServe as technical resource person for the HR department.Report to the HR Manager any irregularities that occur within the DRC office, staff compound and sites on DRC policy and procedures.Follow any new procedures and guidelines designated in circulars from Country Director/HoFA/RO and HQ.

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