Terragon Group – We pride ourselves as a new Media business focused on Africa. We have built a strong competence across the new media ecosystem comprising mobile, online and content. Within digital we understand the interplay between content and platform and we have business verticals that deliver on both components of the digital world.We are recruiting to fill the position below:Job Title: Facility and Admin OfficerLocation: LagosJob DescriptionInitiate and coordinate the implementation of approved administration policies and proceduresEnsure the office premises in all Terragon Holding’s locations are hazard free for all employee and clients, to ensure no litigation or any such associated issues arise for TerragonIdentify and advise management on analysis of the demand/forecasts on office space, work tools, and other procurement needs of the different units or departmentsEnsure an atmosphere of cordiality and effective conflict management processDevelop and implement facility Maintenance policy for staffEnsure proper maintenance of company machineries and assets (company pool vans, generators, fleet) servicing, fault calls and repair.Approve requisitions for equipment, materials, and supplies within limits of the budgetEnsure necessary office stationaries are supplied to staff as requested, in a timely manner and in compliance with requisition processesKeep proper inventory of Office consumables, ensure optimisation and minimise wastageAssist in developing processes to ensure effective education and training of staff on safety and health measuresSupport in developing the processes aimed at reducing exposure to work place hazardsFacilitate employee health awareness programmesAssists staff members with travel arrangements, lodging, and meal planning as needed.Provide detailed itinerary for staff travelsEnsure approvals for travel and accommodation have been obtained.Negotiate travel supply arrangements with agency or agencies and liaise to ensure service levels are maintainedCarry out daily checks on company machinery and report faults or maintenance issues if need be. Ensure all company machinery are serviced when due, and prompt repair carried out when the need arise.Notify in writing, any loss and or damage to the company machinery, property or assetsDesign and implement processes for Fleet/pool managementEnsure necessary licenses and permits are renewed as at when due – normally half yearly and yearlyEnsure the purchase of quality and good measure of fuel for company plant/generators.Ensure uninterrupted services and prompt payment of bills (electricity, diesel, telephone, internet, and water consumption bills) and insurance premiums. Ensure prompt renewal of insurance premiums on office assetsOversee the process of making insurance claims, as the need may ariseEnsure necessary renewals are made before expiration of rent.Ensure necessary renewal notice is collected from Landlord/Agent.Take part in negotiations with Landlord/Agent on any increase in rent and other charges as it affects the company.Ensure necessary official rent receipt are taken for record purpose.Oversee the sourcing, procurement and distribution of Office Equipment and supplies used in the running of day-day operationsManage client relationship with 3rd party service providers such as: suppliers, vendors etc. to ensure value for money , guided by defined service level agreements and standardsSupervise the activities of essential support services such as mail management and dispatch, cleaning, catering, security, waste disposal, official residences, archiving, recycling etc. in a cost efficient manner.