Executive Assistant to the Country Director/Board Liaison Advisor at ActionAid Nigeria

ActionAid is an anti-poverty agency that prioritises works with the poor and excluded; promoting values and commitment in civil society, institutions and governments with the aim of achieving structural changes in order to eradicate injustices and poverty in the world. ActionAid Nigeria is an affiliate of ActionAid International, an International Non-Governmental organisation registered in The Netherlands with its headquarters in Johannesburg South Africa. ActionAid International works in more than 40 countries in Africa, Asia, Europe and the Americas.We invite applications from qualified candidates to fill the position below:Job Title: Executive Assistant to the Country Director/Board Liaison AdvisorLocation: AbujaOverall PurposeThe Executive Assistant (EA) to the Country Director (CD) will be responsible for the management and administration of the Country Director’s Office.S/he will also manage physical and electronic documents for the Country Director’s office by maintaining documentation, filing systems and contact data base.In addition S/he will be responsible for coordination of the Governance function, maintaining an interface between the Board and General Assembly members of AAN and the International Governance Unit (IGU); as well as review Memorandum of Understandings (MOUs) within ActionAid Nigeria.S/he is to support in ensuring that ActionAid Nigeria (AAN) policies and procedures – in collaboration with the other members of the team and the Country Office are fully complied with.Key DutiesProgramme:Planning and organizing of all activities, workshops and seminars that relate to the office of the Country Director.Taking minutes of all strategic meetings involving the Country Director’s Office.Representing – when necessary- the CD at for a relating to the progress, advocacy and show-casing of AAN’s work in Nigeria.Act as a liaison person with programme and other relevant units on administrative issues as it relates to the CD’s Office.Development and management of the Information Systems within the CD’s office.Act as secretary to the Procurement CommitteeProduce and contribute to programme/event reporting.Finance:Facilitate the financial processes for consultancies and other programme events’ with the support of the Finance Department as it relates to the CD’s Office.Produce budgets for events and assist in the development of the programme’s budgets and plans by working closely with the HROE and Finance Units.Board:Ensure proper reporting, documentation and communication of all AAN Governance proceedingsCoordinate AAN Governance and staff induction; and orientation processesCoordinate the process of General Assembly (GA) member recruitments and selection ensuring that all organizational equal opportunity parameters are consideredCoordinate all field visits of Board and GA members to AAN project sitesAct in an advisory capacity to all members of the governance body especially new members to facilitate their ability to perform effectively.Maintain an interface with IGU and AAN Governance bodyCoordinate proper documentation and filing of all AAN Statutory documents with relevant government agenciesAct as an information hub between AAN Management and the Governance Body.General:Develop and oversee the implementation of an appropriate and user-friendly record, Management system and ensure files are up to date.Administer programme and other internal meetings, and follow up staff and other stakeholders on relevant issues and action points.Review of incoming and outgoing Memorandum of Understandings (MOUs) in AANKey Working Relationships:Internal: All staffExternal: Service providers, Partners, Government Agencies, Board & General Assembly Members, International AA Office and other stakeholders.

Apply at https://ngcareers.com/job/2017-09/executive-assistant-to-the-country-director-board-liaison-advisor-at-actionaid-nigeria-107/