Executive Assistant at KPMG Nigeria

KPMG Professional Services and KPMG Advisory Services are the KPMG member firm in Nigeria. The partners and people have been operating in Nigeria since 1978, providing multidisciplinary professional services to both local and international organizations within the Nigerian business community.  Our vision is to build and sustain our reputation as the best firm to work with by ensuring our people, clients and communities achieve their full potential. At KPMG, we are committed to working with our clients to cut through complexities of the business world– finding solutions and adding value. Job Title: Executive AssistantRef No: 142178BRLocation: LagosEngagement Type: Graduate HireRoles and ResponsibilitiesCoordination and making arrangements for official travels/trips, including bookings, obtaining of visas, itineraries and residence / work permits for expatriates (if required), etc.Provision of full range of secretarial duties, including screening/receiving/coordinating visitors, screening/handling phone calls, typing documents, proofreading, copying, transcribing dictation, keeping confidential records, handling mails/correspondences/faxesProvision of facilities management support and coordination of all maintenance, servicing and repairs pertaining to office equipmentPreparation, planning, organization and management of weekly schedules, and application of Standard Operating ProceduresAdministration and coordination of training programmes when necessaryPlanning, scheduling and coordination of informal events such as cards / gifts for birthdays and other celebrationsOverseeing allocation of staff lockers and general pool managementMaintenance of an accurate filing system and document controlMaintenance of data privacy and confidentiality of necessary administrative affairsManaging special projects / activities / tasksAdvanced, diversified administrative duties e.g. preparing weekly & monthly reports, preparation / distribution of minutes of meeting, composing correspondence/memos/documentation, updating manuals, maintaining logsGeneration/gathering of data/information from various sources (e.g. reports, logs, files, etc.).  Reviews invoices and other data for inaccuracies and inconsistenciesScheduling and making arrangements for meetings, appointments, conferences, and assembling necessary requirements and resources.  Managing Outlook calendars as wellProvision of support to management in attending to requests or enquiriesManaging time reporting, expense reporting, procurement, reconciliation and retirementsAuthoring or creating documents, spreadsheets and presentationsResolving both routine and complex administrative problemsTaking initiative in programme/project planning, development, and execution of agreed work plans within established time framesTraining and providing effective coaching, feedback and motivation to entry-level staff in the division/unitCoordinating with other staff/team members regarding general business/office activities to ensure proper understanding of agreed goals/firm objectivesClear communication and active seeking of ideas/suggestions for process improvementLiaison with vendors, third-party agents and regulatory authorities while ensuring adherence to Service Level Agreements and compliance with regulatory requirements

Apply at https://ngcareers.com/job/2019-02/executive-assistant-at-kpmg-nigeria-676/