Development Outreach Communications Specialist at The U.S Embassy

The U.S Embassy seeks for qualified personnel for the roles belowJob Title:Development Outreach Communications SpecialistBasic Function of the PositionThe Development Outreach Communications Specialist (DOC) reports to the Supervisory Development Outreach Communications Specialist (S/DOC). S/he is responsible for supporting all outreach and communication for the USAID/Nigeria program. This includes serving as a main focal point for preparing outreach communications, planning and executing public events liaising with local press, participating in site visits, maintaining the Mission’s page on the Agency-wide website, reviewing project branding/ marking plans as assigned, and maintaining official records for the Outreach and Communications function.The incumbent serves as deputy to the S/DOC and acts for the S/DOC when s/he is absent.The incumbent collaborates closely with the S/DOC, Supervisory Program Officer, Deputy Program Officer, Mission Director, Deputy Director, Technical Office Team Leaders, and implementing partners (IPs), as well as staff of the U.S Embassy Nigeria Public Affairs Section (PAS) in Abuja and Lagos to implement the overall Mission communications strategy.The DOC also serves as alternate principle liaison with the USAID/Washington Bureau of Legislative and Public Affairs (LPA) in the absence of the S/DOC.USAID/Nigeria manages U.S government (USG) development programs in Nigeria, with a program budget of approximately US$500 million per year. USAID’s assistance program in Nigeria includes interventions in the areas of democracy, human rights, and governance; crises prevention and mitigation; economic growth (energy, trade promotion, water, agriculture and food security); health (HIV/AIDS, tuberculosis, malaria, maternal and child health, reproductive health, family planning, and strengthening management in the health system); and basic education.USAID also manages an expanding portfolio of humanitarian assistance and countering violent extremism activities in Northeast (NE) Nigeria.The DOC is primarily responsible for collecting, investigating, managing, and distributing information associated with the USAID foreign assistance program in Nigeria and serves as the alternate USAID/Nigeria point of contact and liaison for information requests.Duties and ResponsibilitiesA.) Communications Management and Strategic Planning:The DOC is responsible for contributing to policies and procedures for USAID communications and outreach that clarify roles and responsibilities within USAID and with other U.S Embassy Nigeria sections and IPs, including templates for various communication tools, standards for creating and finalizing DOC materials, and guidelines for planning and managing events.The DOC assists in annual updates to the USAID/Nigeria communications strategy, identifying objectives, messages, audiences, products, and developing plans in coordination with USAID managers and technicalteams consistent with the USAID development strategy and the overall U.S Embassy Nigeria communications strategy.The DOC drafts public information products, ensuring that Mission communication products contain appropriate and consistent messages that support the approved USAID communications strategy. S/he provides control on all print and electronic public information materials such as the external website, organizational and information packets, and briefing books produced by the public relations contractors and other USAID staff.Media Relations:The DOC is responsible for USAID media activities; liaising with USAID, IP, or PAS staff to generate press coverage of USAID activities in Nigeria. This includes arranging and preparing for press interviews, press conferences, briefings tours of programs/projects/activities, and interaction with host-country and American journalists.The DOC tracks USAID program/ project/activity milestones and events to ensure that appropriate press coverage is provided; advises the S/DOC and USAID staff on press outreach priorities, and whether coverage is culturally and politically appropriate; oversees and produces media materials (including news releases, background documents, and fact sheets) designed to inform editors and reports of technical programs/projects/activities and their achievements; coordinates with technical offices to produce and release timely, accurate, and useful written material for the host-country and U.SMedia. Working in collaboration with the S/DOC, the DOC helps technical offices to identify activities for coverage, participates in filed visits to accessnewsworthiness, and accompanies the press to interviews and site locations for filming.Public Events and Visitors:Working under the guidance of the S/DOC Specialist, the FSN DOC helps plan and oversee execution of activities to present USAID programs to the public and VIP visitors, including a range of communications tools and distribution to a variety of audiences.The DOC prepares documents to support visits for high-level officials. These documents highlight key USAID programs/projects/activities and strategies.S/he supports advance work for planning and scheduling by participating in meetings that include USAID staff of technical teams and supportoffices or PAS staff and preparing schedules and /or planning notes.S/he may prepare or oversee the production of briefing materials and be involves in troubleshooting during VIP visits. For project site visits or events that involve the Ambassador, Deputy Chief of Mission, and /or the USAID Director or Deputy Director, the DOC ensures that all event information (e.g., scene setters, talking points, speeches) have been prepared, and meet quality standards and time requirements.The DOC coordinates and consults with technical offices on program/project/activity signing ceremonies or other milestone events, including finalizing press releases for submission to the clearance process and ensuring logistics are handled appropriately.B.) Publicity Materials:The DOC is responsible for the production of high-quality print and electronic communications products that translate complex messages and technical information into understandable, meaningful messages that resonate with a variety of audiences, both host-country and American. Working under the direction of the S/DOC., the DOC drafts or generates drafts of published and website materials, including information brochures, special publications, and materials for the external Nigeria page on the Agency-wide website.As designated by the S/DOC, the DOC may also be responsible for overseeing or developing regular and specialized information materials for Washington opinion leaders and audiences, in coordination with the Regional Bureau and LPA colleagues.S/he will also travel to USAID program/project/activity sites throughout the country and the region to interview beneficiaries and photograph programs/projects/activities for the USAID website and for news press releases.S/he will serve as the USAID /Nigeria alternate Point of Contact for Agency Branding Graphic Standards, within USAID/Nigeria and among partners.S/he is also responsible for preparing and keeping current packet of informational materials communicating USAID strategic priorities and focus areas.S/he acts as editor for key reports and documents as assigned; ensures that public outreach products include people oriented success stories that “tell our story” to external and internal audiences, and are politically and culturally appropriate; and manages the Mission’s portion of the external Agency-widewebsite under the guidance of the S/DOC, ensuring that information is “fresh”, current and inviting to browsers.Finally, s/he is responsible for maintaining a photo library and official records for development communications, ensuring that electronic and hard copy files are maintained in accordance with USG requirements and that all documents are easily retrievable by USAID staff as needed.S/he will work with the Program Office team annually to ensure that records are archived or disposed of in accordance with USAID and other USG requirements.

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