Confidential Secretary/Personal Assistant to the Deputy Managing Director at WTS Energy

WTS Energy provides recruitment and manpower services for the global oil and gas and energy industries. We supply engineers and consultants to our clients' projects and operations, and perform employment outsourcing services such as workforce management in oil and gas regions around the world. WTS Energy operates globally with offices in 14 countries and is operational in over 50 countries.We are recruiting to fill the position below:Job Title: Confidential Secretary/Personal Assistant to the Deputy Managing DirectorJob Number: 25788Location: NigeriaType of Employment: PermanentResponsibilitiesManage the DMD’s Calendar, emails and internal and external contactsRespond to emails and re-routed phone calls linked to the DMD’s OfficeReceive and review letters, correspondences, internal and external documents addressed to the DMD’s officeConsolidate and file letters, correspondences, internal and external documents requiring the DMD’s signatureManage the DMD’s office expense and Special Advance payments required to manage the office efficiently.Schedule both internal and external appointments for the DMDMake all travel arrangements including hotel/vehicle reservationsManages all Visitors including VIP’s that visits the DMD’s Office.Obtain all relevant information about all meetings, internal and external events involving the DMDRegularly update DMD’s office filing system and Meeting Calendar.Assist with the coordination of the DMD’s internal and external visitsParticipates in Uploading documents in the Document Manager & Events Planner (DMEP) SharePoint databaseCoordinates and Interfaces with the entities responsible for organising external and internal events requiring the DMD involvement /participation.Manages the DMD’s domestic staff allowancesManages the requisition of standard goods and stationery for the departmentEnsures DMD’s office equipment are in good working condition and arrange routine maintenance /replacement as necessary.Serve as the Event Logger - A Role within the Crisis Management Team (CMT) Task Matrix of the DistrictAny other assigned duties related to the Office of the DMD 

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