Confidential Secretary at Confidential Secretary

Amaiden Energy Nigeria Limited, (formerly Moody International Nigeria Limited) was established in 1996 as a partnership between Moody International Group and Nigerian investors. Since commencing operations in March 1997 the company continues to grow and exerts its presence in numerous Projects in the Nigeria Oil and Gas Industry.We are recruiting to fill the position below:Job Title: Confidential SecretaryLocation: LagosCategory: Management, Accounting and Administration  Job Type: Contracts  Job Nature: ResidentDescriptionMaintains and updates the File Registers and Archive RegisterMaintains the Safety of documents in safe cabinetsTypes and manages division correspondenceProvides accuracy check on basic data and documents requiring DGM’s approval/signatureAnswers the telephone and takes messagesMakes travel and other logistics arrangements for the DGM and other members of the divisionResponds to memos/letters (internal/external) as directed by the DGMOrganize and setup Compliance Weekly Meetings by booking required meeting rooms & invitations to all invitees.Collate and Submit Weekly Report from all team members for the DGM CompliancePlan & Organize monthly Conversation Cafes in all districts.Procure and Organize Souvenirs & Services required for the department for Events, Projects & ProgrammesEnsures office equipment used in the office are in good working condition and arranges for repairs/services/replacement as necessaryMaintains DGM’s diary, manages appointments and provides first point of contactManages requisition of standard goods and stationery ,refreshments, furniture and all other housekeeping requirements for the DGM’s office and for the departmentEnsures all documentation is appropriately filed for ease of reference and efficient retrieval.Carries out general administration e.g. – timesheets, vacation chart, follows up payment of invoices, mission allowances, etcPrepares presentation documentation for the DGM and other members of the divisionPrepares the Agenda, Chairman’s Memo and draws up the programme as directed by the DGM for TIC MeetingsOrganises any other meetings as required by the division and types up and circulates minutesCreate and maintain (share points)Manage functional requests for the DGM’s office including Finance & accounts, General Services, Travels, and Communication etc.Handle and prepare invoices and work orders for procured projects.Work with other secretaries within the directorate in communicating necessary changes and updates to the entity and the ED’s office.Plan & Assist the DGM Compliance to host trainings and workshops for external partners including but not limited to External Vendors, OPTS and other Compliance stakeholdersKeep records of monthly Absence schedules for all Compliance Team and publish all DOAs for the DGM to necessary recipients.Collate and File all Compliance Training attendances on the W Drive and assist to update records on a compass excel sheet.Keep records of all Q&A submitted by Compliance Officers taken during their training.Make request for a Compliance Intern in every batch and supervise their work flow and weekly report for SIWES.Assume the position of IST Correspondent and provide IST needs to all team members while liaising with the Business Analyst.Conduct a monthly meeting with Business Analyst on IST needs, submit monthly reports and annual forecast for IST needs within the entity.Performs any other duties as directed by the DGM 

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