Catholic Relief Services (CRS) Fresh Job Recruitment for Deputy Finance Manager – Grants Management & Special Projects

Catholic Relief Services (CRS) is an International non-governmental organization supporting relief and development work in over 99 countries around the world. CRS programs assist persons on the basis of need, regardless of creed, ethnicity or nationality. CRS works through local church and non-church partners to implement its programs, therefore, strengthening and building the capacity of these partner organizations is fundamental to programs in every country in which CRS operates. CRS re-established presence in Nigeria in 2000 and currently focuses on agriculture, health and emergency programming.We are recruiting to fill the position below:Job Title: Deputy Finance Manager - Grants Management & Special ProjectsLocation: Abuja, NigeriaDepartment: FinancePosition BandReports To: D-2 Finance Manager                         Primary Responsibility:The Deputy Finance Manager - Grants Management & Special Projects will ensure that CRS/Nigeria complies with Donor regulations and CRS Agency’s Finance Policies and Procedure and Principle of stewardship.Specific Responsibilities:The Deputy Finance Manager - Grants Management & Special Projects will have responsibilities for ensuring donor grant reporting and compliance regulations are met by all the national sub-grantees (Local Partners) in the allocated region in Nigeria and that the CRS accounting system is accurately updated.Responsibilities:The Deputy Finance Manager - Grants Management & Special Projects will be responsible for finance compliance support to allocated CRS local partners and related sub-agreements. S/he interprets USG and other donor regulations for local partners and CRS Nigeria management staff.The deputy manager also assists with trainings on compliance, conducts financial reviews and follow-up of recommendations, and identifies training needs, and develops site-specific curriculum to address the needs.S/he implements strategies to prevent or reduce compliance-related liabilities in CRS Nigeria project.The position mentors, coaches, supervise and periodically evaluates members of his team for next level management review.The position reports to the Finance Manager.The position’s main tasks will include:Grant Compliance:Serve as principal point of contact on compliance issues with partners allocated to him or her and program managers/officersImplements approved capacity building trainings at the sites.Reports to CRS/Nigeria on local partners’ capacity in meeting grant reporting and compliance regulations and providing recommendations for corrective measures.Attend meetings/trainings related to grant reporting and compliance organized by CRS.Disseminate training/learning materials from CRS NigeriaImprove field/local partner staff capacity to comply with regulations.Coordinate with the Finance Manager/Program Managers to ensure dissemination of lessons learned.Deliver training curricula on compliance issues as required.Budgeting:Train local partners on budgeting.Provide senior level technical support to the FCS/local partners to finalize their annual budgets, conduct a review of budgets against project targets, budget notes and justification, making recommendations and follow-up implementation.Review draft partner budgets and provide technical advice to program managers.Monitor monthly reports for liquidation, update budget analysis and advise the Finance Manager accordingly.Generate feedback to Finance Manager/Program Managers on adverse budget variances in quarterly meetings.Review internal finance dashboards with information for CRS accounting records.Review budget updates and liquidation reports for the Finance Manager to process and submit to HQ.Review cost per target trends for various local partners and advise the Finance Manager accordingly.Financial Support:Provide direct technical support in all aspects of finance for FCS.Monitor allocated partner agreements and budgets and ensure compliance with Compliance Manuals and donor guidelines. Ensure the integrity of CRS financial reporting and the effective control of financial assets. Regularly monitor and assess each partner’s ability to accurately record and post all financial transactions.Review analysis and recommendations to the Finance Manager.Advise on GAAP and basic accounting records to be maintained by the partners.Compliance Management:Verify sub-recipients’ financial reports and associated support documentations and recommend for liquidation and/or reimbursement in accordance with Donor, CRS policies and procedures and Generally Accepted Accounting Principles (GAAP).Report any fraudulent activities, observed as part of the review to the Unit Head immediately.Ensure Sub-recipients advances are liquidated on timely manner and they are within allotted liquidation timeframe as per CRS policy.Prepare Sub-recipients Aging Report for Program and Management Review on monthly basis.Provide onsite training to sub-recipient’s finance staff when required.Travel to the field, to visit sub-recipient when required.Ensure Project’s files both in hard and electronic copies are up to date.Sub-recipients Financial Assessment, monitoring and financial support:Lead the assessments of all sub-recipients using HQ Finance’s checklists to have a stratification of the sub-recipients for Country Program. An A-133 sub-recipient can be rated as high risk by CRS MPI, based upon its A-133 audit results, even if it fares well during the assessment.Assist the sub-recipients in preparing a Corrective Action Plan within sixty calendar days of the assessment or monitoring visit that addresses each of the identified weaknesses in any of the ten assessed areas scored below 75%.Assist Program Managers in making sure that the sub recipients address all issues listed in the Corrective Acton Plan within 120 calendar days of the assessment or monitoring visit.Ensure sub-recipients have in place and adheres to a schedule of planned monitoring visits of sub-recipients during each year. The basis for the selection, timing and frequency of its monitoring visits should be properly documented.Ensure financial and programming staffs participate in the financial monitoring, including site visits, of sub-recipient activities. The trip reports must indicate the monitoring steps performed, the processes reviewed, and the result of the testing and reviews.Ensure all monitors prepare and submit a written trip report for each visit to a sub-recipient.Review and analyze monitoring reports on a timely manner and sign off for further follow-up and record for at least three years after the related grant or project has expired.Financial Accounting:Ensure internal accounting documents are produced accurately and in timely basis.Ensure that partners keep supporting documents for all financial transactions, keep ledgers for Fixed Assets, Purchase Requisitions, Cash Receipts and Disbursements.Ensure that partners have systems of effort reporting and bidding process for procurements.Maintain a project holders register that will show the entire fund advanced to each project holders, the liquidation patterns and the balances at any particular time.To prepare and post vouchers into the Sun Accounting System, for activities that relates to allocated Projects.Lead his team in month-end and year-end closure schedules preparation and SUN system procedures.Any other duties assigned by the supervisor.Audit:Ensure Project documents both Programming and Financial Records are readily available for internal/external reviewers.Attend and facilitate Donor Representatives, especially Financial Reviewers when required.Assist Unit Head in the follow up and closure of the CP internal and external audit findings associated with local partners.Agency-wide Competencies (for all CRS Staff): These are rooted in the mission, values, and principles of CRS and used by each staff member to fulfill his or her responsibilities and to achieve the desired results.Serves with IntegrityModels StewardshipCultivates Constructive RelationshipsPromotes LearningKey Working Relationships:Internal: Program Manager(s), Finance Manager, Finance Staff, Management Quality CoordinatorExternal: CRS Regional Finance and Compliance Staff, Consortium Staff, All CRS Staff, Project Holders, CRS Donors and CRS HQ. 

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