Assistant Finance Officer

United Nations High Commissioner for Refugees (UNHCR) was created in 1950, during the aftermath of the Second World War, to help millions of Europeans who had fled or lost their homes. We had three years to complete our work and then disband. Today, over 65 years later, our organization is still hard at work, protecting and assisting refugees around the world.

We are recruiting to fill the position below:

Job Title: Assistant Finance Officer

Job ID: 21233

Location: Maiduguri, Borno

Salary Grade: NA

Hardship Level: E

Family Location Type: Non-Family

 Organizational Context

  • Assistant Finance Officer positions provide technical support with the processing of financial transactions, and monitor compliance with UNHCR and UN Financial Regulations and Rules.
  • In operations that do not have a Project Control Officer and are not covered by a Regional Project Control Officer, the Assistant Finance Officer must also perform oversight responsibilities with regard to the execution of projects.
  • The incumbent directly supervises general service staff.

Functional Statement

Accountability:

  • UNHCR's financial rules and regulations, policies and procedures are adhered to by the office.
  • UNHCR's local cash is safeguarded.
  • Monthly accounts are correct and approved.
  • Management is promptly informed of major variances in the execution of projects (budgets, finance, implementation or timeframe).

Responsibility:

  • Contribute to the assessment of budgetary needs for administrative budgets (ABOD); monitor and control ABOD expenditure in the office.
  • Analyze, evaluate and control disbursements/receipts, as well as expenditure variances against approved budgets;
  • Review vouchers, including ABOD and project disbursements.
  • Propose monthly cash requirements for the office, and ensure adequate and timely replenishments of funds.
  • Contribute to the preparation and processing of monthly accounts.
  • Provide financial status reports to supervisors.
  • Analyze and evaluate all financial reports produced on a regular basis.
  • Maintain effective business relationships with local banks.
  • Support ensuring compliance with UNHCR and UN Financial Regulations and Rules, policies and procedures.
  • Ensure that payments are effectuated by the monthly deadline.
  • Ensure that monthly accounts are correct and approved, and ensure timely monthly bank reconciliations, including open items, review and clearance of unwanted requisitions and PO balances.
  • Conduct regular checks of petty cash and cash accounts.

Authority:

  • Verify that all financial transactions are correct and in accordance with UNHCR rules and procedures.
  • Prepare office-level financial expenditure reports submitted to the regional office or Headquarters.
  • Approve vouchers, including ABOD and project disbursements.