Area Coordinator at the Agency for Technical Cooperation and Development (ACTED)

Agency for Technical Cooperation and Development (ACTED) - Since 1993, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED, headquartered in Paris, France is present in four continents and our teams intervene in 34 countries towards 8 million people, responding to emergency situations, supporting rehabilitation projects and accompanying the dynamics of development. Over 5,000 staff are dedicated to implementing and developing our projects.In light of the displacement in the north-eastern part of Nigeria, ACTED has set up an office in Maiduguri to respond to the humanitarian needs. ACTED is therefore looking for candidates to fill the position below:Job Title: Area CoordinatorRef: AC/NIALocation: Maiduguri, BornoDepartment: Regional directionContract: Fixed termDuration: 12 monthsStarting date: ASAPPositioningContext analysis: Ensure ACTED has an up-to-date understanding of the area’s socio-economic situation, trends, needs and gaps, and who does what and where (3W)Strategy Implementation: Take a lead role in implemeting ACTED’s coutry program strategy in the area identifying strategic opportunities for expanding ACTED’s work in the area, and in particular:Identify new opportunities and new sectors of intervention;Consolidate and stabilizate programming;Review the geographic and thematic footprint;Ensure activities are relevant and meeting area/beneficiary needs;Identify ACTED added-value;Ensure humanitarian principals are adhered to;Contribute to identifying new donors, private sector partners, national and international NGOs, think tanks, academia, etc. to work with in the area based on complementarity and added value;Networking, positioning and general representation:Participate in donor meetings at area level and communicate relevant information to the Country Director and other relevant staff;Establish, maintain and improve active and regular working relationships with other NGOs, UN agencies, clusters, working groups, consortia, etc. at area level ensuring maximum visibility of ACTEDEstablish, maintain, and improve active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED’s activities at area levelEnsure ACTED is represented in key clusters, working groups, NGO coordination bodies, etc. at area levelProposal developmentLead assessment(s) at area level to ensure proposals are relevant:Support the Country Director and Project Development Department in proposal conceptualisation (problem statement, logframe) within the framework of the country, regional and global strategyContribute to budget design ensure budget needs at area level have been taken into considerationAdvocacy: Contribute to drafting issues papers, advocacy notes, press releases on relevant humanitarian and development issues in the area of operationPromotion of ACTED network: Keep abreast with and contribute to ACTED’s global initiatives and global trends, in particular Impact (REACH, Agora), Convergences and OxusManagement and Internal Coordination:Staff Management:Ensure that all staff in the area understand and are able to perform their roles and responsibilities related to area operations and link with the capital Head of DepartmentsPromote team building, productivity and staff welfareMentor and support the team to build capacities, and improve efficiency and performance, and follow career managementManage interpersonal conflicts among staff at area levelInternal Coordination:Facilitate interdepartmental communication and information sharing for a positive working environmentEnsure implementation of ACTED coordination mechanism at area level (WAM, MAR, FLAT meeting, etc.)Project Implementation Follow-up:Project Implementation Tracking:Supervise Project Managers in the area and provide support to project implementation through trouble shooting and eliminating blocking pointsMonitor output achievement, cash burn rates and ensure a time completion of projects through review of PMFs, BFUs and project reportsEnsure that relevant project information are up-to-date and available for reporting purposesEnsure coordination and complementarity amongst projects within the area of intervention.Project Quality Control:Ensure the application of a practical field based M&E system/plan for each projectConduct frequent field visits to project sites to assess activities and ensure efficient use of resourcesAdvise Project Managers to adapt projects according to monitoring and evaluation findingsEnsure beneficiary feedback mechanisms are in placeEnsure capitalisation of best practices and lessons learnt for projects in the area of operations.Partner Management:Identify potential local partners in the area based on an assessment of complementarity and added valueProvide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirementsFLATS Management:Finance ManagementControl project budgets at area level to avoid under/over spendingEnsure accurate budget forecasting and efficient cash flow managementEnsure timely and accurate area finance TITANIC reporting.Logistics & IT Management:Ensure timely procurement and adherence to rules of origin and nationality at area levelEnsure quality supply management at area levelEnsure proper asset management at area level and enforce asset investment policyEnsure proper stock management at area levelEnsure proper IT systems, data back-up and protection from malware at area levelEnsure sufficient and reliable means of communication at area levelEnsure timely and accurate area logistics TITANIC reporting.Administration and HR Management:Ensure transparent and timely recruitment of national staff and contribute to international staff recruitment upon capital requestProactively adapt the staffing structure to needs and fundingEnsure regular performance appraisal and career management for staff at area levelEnsure timely and accurate area HR TITANIC reportingEnsure timely exit formsTransparency/Compliance Management:Minimize risk of fraud and corruption by ensuring adherence to ACTED FLATS proceduresEnsure that staff is aware of ACTED’s transparency and whistle blowing policySecurity Management:Analyse the security context at area level and in close collaboration with the Country Security Manager contribute to defining, analysing and evaluating risksEngage with relevant key stakeholders at area level to ensure access and support of interventionsAddress security and safety risks by implementing standard operating procedures defined for the areaEnsure the offices and houses conform to recommended security, health and safety standardsEnsure all staff in the area adhere to security proceduresEnsure security incidents at area level are promptly reported to the capital 

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