Admin/Logistics Assistant

Catholic Relief Services (CRS) is an international non-governmental organization supporting relief and development work in over 99 countries around the world. CRS programs assist persons on the basis of need, regardless of creed, ethnicity or nationality. CRS works through local church and non-church partners to implement its programs, therefore, strengthening and building the capacity of these partner organizations is fundamental to programs in every country in which CRS operates.We are recruiting to fill the position below:Job Title: Admin/Logistics Assistant Job Ref Code: ALA180219Location: Yola, AdamawaBand: 4Department: OperationsReports To: Head of Office - YolaJob SummaryThe Admin/Logistics Assistant will provide service in the day-to-day delivery of responsive, effective and efficient administrative and fleet management activities in support of the KFW STaR project.You will provide consistent and high-quality service and contribute to the proper stewardship of resources to help ensure operational effectiveness in support of high-quality programming. S/he will support the Head of Office in Adamawa to manage the Yola office.Job ResponsibilitiesGeneral Administrative Duties:Provide updates on anticipated administrative needs.Manage day-to-day operations of the CRS office in Yola.Provide general administrative support to the operation of project activities.Organize proper storage and issuance of stock, maintain stock reports and monitor usage.Organize transport and distribution of project materials to project sites.Maintain files and support the dissemination of project information among the project team.Work in collaboration with operations/facility staff in Maiduguri to ensure proper running of the project office in Yola.Work collaboratively with other project team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently.Support program staff with request for advances and cash disbursementsSupport Project and CRS-wide meetings, trainings and activities:Schedule and coordinate internal and external meetings, including invitations, meeting space, logistics, provision of materials and refreshments.Filing (electronic and hard) project documents, meeting minutes and technical documents.Maintain inventory of all project partner’s contact information.Maintain project assets inventory register in collaboration with the grant unitLiaise with the IT department on hardware and software issues to ensure functionality to meet ongoing and ad hoc needsSupport the establishment and function of project resource center and project information managementLogistics and itineraries:Manage drivers in Yola office and ensure efficient fleet management in Adamawa and southern BornoEnsure logistical support to staff/visitor itinerariesBe the primary point of contact for visitors’ administrative needsCoordinate staff movements including leave, field trips and all required logistics using the movement and leave tracker.Assist with correspondence, letters, and invitations. 

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