Administrator at Solidarites International (SI)

Solidarités International (SI) is a French humanitarian organisation operating for over 35 years who is committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs:  water, food and shelter.SI has started activities in North-eastern Nigeria in August 2016 in the fields of Wash and is now intervening in 4 areas of the state for Wash and Shelter activities.We are recruiting to fill the position below:Job Title: AdministratorLocations: Dikwa, Ngala (Borno State) with movements inside the stateProbationary Period: 6 monthsDelocalized Status & Benefits: ApplicableContract Duration: 6 months, subject to renewal upon available donor funding.Goal/PurposeUnder the supervision of the administrative coordinator, the administrator carries out administrative, accounting and financial management of his/her base, in compliance with donor and SOLIDARITES International procedures.He/she supervises accounting operations and cash management, and carries out budget follow up  in conjunction with the program managers.He/she is also one of those charged with ensuring that Solidarités International’s Human Resources policy is properly implemented at the base.He supports monitors and trains the members of his administrative team.List of Main ActivitiesAdministrative management of personnel:Assist in welcoming and integrating new personnel, ensure they receive administrative briefingSupervise the administrative management of personnel recruitment and hiring at his/her baseSupervise the archiving, handling and security of Solidarités International personnel filesDraft employment contracts for employees at his/her base, and ensure that they are adhered toEnsure that performance reviews are carried out according to defined procedure, and monitor the professional development of personnelCentralise training requests from teams and set up a training planAssist in ordering and determining disciplinary measuresApply the formalities provided for sanctions and for termination or breach of contractSupervise the collection of elements needed to establish wages and monitor their proper implementationCalculate taxes, complete returns and make statements and payments to the necessary organizationsAssist in defining and applying Solidarités International’s salary and social policiesEvaluate risks linked to changes in compensation and social policiesOversee the setting up of legal representation and consultation bodies for personnel at his/her base, and assist in conflict management and resolutionConduct meetings and communication with personnelTrack the cost of livingUpdate the mission organization chartTeam managementDefine the needs of administrative personnel at his/her base, and recruit according to the resources allocatedTrain, support and evaluate the administrative team at his/her assignment basePlan and direct the activities of the administrative teamLead meetings for the administrative team.Cash-flow/bookkeeping:Manage his/her base's cash-flow and ensure that banks and cash boxes are well supplied.Manage transfers and monitor the security of fundsFormulate cash-flow forecasts with the logistics officer and the program managersSupervise the upkeep and security of safes and cash-boxesValidate all disbursements and commitments of expenditure, in compliance with Solidarités International proceduresSupervise account keeping at his/her base, monitor cash balancesMonitor bank books for his/her base and keep the safePrepare and supervise the monthly closing, review and integration of the accounting for his/her baseVerify the accounting files before they are sent to  coordinationBudgetary / financial monitoring:Update allocation boards for his/her baseUpdate and analyze budget follow up in conjunction with logistic and program teamsMake connections between budgetary consumption and activity progressPropose solutions if necessaryMonitor functioning costs at his/her assignment baseOversee adherence to donor administrative proceduresAid the administrative coordinator in formulating financial reports and carrying out auditsAssist in formulating budgets for new projectsAdministrative management of the missionVerify and validate all contracts drafted at the baseAssist in selecting Solidarités International premisesEnsure administrative monitoring of insurance locations, claims and contracts.Reporting/communication:Establish and maintain relationships with local and regional administrative authorities, monitor regulations in forceTake part in meetings relating to administrative aspects, represent Solidarités International on request and/or by orderSupervise the sending of administrative files to the  coordinationEnsure administrative and financial reports are made to the coordination according to the Solidarités administrative calendar.

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