Administrative Officer (Niger)

Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.We are recruiting to fill the position below:Job title: Administrative Officer (BMGF) Location: NigerDepartment: Operations Department: Operations Length of contract: 4 years Role type: National Grade: 6 Travel involved: In-country travel on occasion Reporting to: Project Manager Direct reports: Cleaners Country and Project backgroundIn Nigeria, many women of childbearing age (44,000) and children under-five (940,000) die annually from preventable and treatable causes (UNICEF/WHO 2012). While the trends show that Nigeria has made progress since the 1990s in reducing under-five and maternal mortality rates, the country remains the second largest contributor to under-five and maternal deaths in the world (UNICEF 2018).Niger State Government is committed to improving her Health sector and articulated this state health plan and adoption of ‘primary health care under one roof’ policy to reduce fragmentation of services and to bring their management under one authority. The state leadership is also committed to increasing the number of primary health care centres in compliance with the national standards by having a focal centre per ward.Niger State Government has also entered into a memorandum of understanding (MoU) with Bill & Melinda Gates Foundation (BMGF) to strengthen its primary health care (PHC) system. The BMGF component of the MoU is delivered through technical assistance grants implemented by other partners with a focus on strengthening: leadership and governance of health services, health care financing, Human resources for health, health information management, access to affordable medical products, service delivery and community engagement in health service delivery.Malaria Consortium has recently received Bill and Melinda Gates Foundation four (4) year grant to provide ‘wrap- around’ technical assistance for implementation of the community based health service delivery component of the state plan through harmonizing and integration of the various health service interventions at the community level including maternal and child health services.Job purposeThe Administration Officer will be responsible for providing administrative support to the project office in Niger. This includes and not limited to providing and maintaining health and safety, effective running of the office at all times.Scope of workThe Administration Officer will manage the Niger office including its maintenance, landlord liaison, cleaners, generator management, security and IT.Key working relationshipsThe Administration Officer will report to the Project Manager and will work closely with the team to provide them with the required administrative support.Key accountabilitiesOffice Management: Administration and Logistics - (55%):Lead in setting up a filling system for the office, ensuring ease of storage and retrieval of documents;Develop and maintain effective maintenance procedure for all IT equipment and computer in the officeResponsible for overseeing all logistic arrangements including maintaining an updated record of events, travel itineraries of staff and short term consultants (as applicable) to ensure proper delivery and satisfaction of service to the project;Responsible for procurements of assets in line with MC procurement policies as well as vendor management and other service providers contracting (including security and IT);Will ensure updated records and valid documentation all of vendors. And other service providers and consultants are registered on NAV;Responsible for negotiations with hotels, travel and transport services and oversee general logistics for field/state activities;Liaises with Country Office Manager on difficulties and other office maintenance issues;Manage the Office generator to ensure it is serviced based on a preventative servicing schedule, that the fuel is managed appropriately with relevant stock management document and the logbook is completed by the security guards, with logbook data analysed to ensure efficient running of the generator;Manage the office security provider to ensure that the office has effective security 24/7.Manage the office ICT support provider to ensure all ICT assets are maintained in good working order, to support Malaria Consortium staff in completing their daily activities;Organise, monitor and manage staff mobile phone creditAct as a fire warden and first aiderProgramme support – 30%:Coordinate internal and external stakeholder or technical meetings, workshops, seminars, including all travel and accommodations arrangements;Lead the compilation of participants list (i.e. CHWs, health facility staff, team supervisors, ward supervisors, state, and LGA supervisors), during MDA and other project eventsResponsible for contracting short term consultants in state office in close communication with the HR manager at the country office and in line with the procurement policy;Responsible for coordinating the administration and logistics support for the programme office on all field related activities in the state;In line with the programme budget and working closely with the finance officer, ensure value for money of all procurements for programme activities carried out in the state;Asset and Stock Management (15%):Manage all project based assets to ensure that they are registered, tracked, maintained and disposed of according to the Malaria Consortium Asset management PolicyMaintaining the Property Inventory Register for all office equipment (as per the Malaria Consortium Fixed Asset Policy) in the StatePurchase and manage stocks, in accordance with the Malaria Consortium Inventory Management PolicyManage stationeries and office supplies for effective management and running of the office; 

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